Job Summary:
WHO ARE WE?
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com .
WHO ARE YOU?
Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
THE ROLE
The Special Events Logistics Manager provides administrative support to the Sales Department, including Senior Sales Manager, Sales Managers and Logistics team; performs special projects as delegated by the Director of Sales.
The Logistics Manager is responsible for execution, servicing and detailing of assigned events once booked by the Special Events Department. They are to ensure a smooth and efficient process of an event from the SEO to the actual operation of the function. This position works closely with the Special Events Team in contract negotiations and servicing groups while being a liaison between Special Events and Operations team.
WHAT THIS PERSON WILL DO
I. Essential Functions
Responsible for execution, servicing and detailing of assigned events once booked by the Special Events Department
Provides administrative support and assistance to the Special Events Sales Team
Distribution of all internal and external correspondence
Maintains all departmental files
Assists department team members with Information Systems support
Distribution of all internal and external correspondence
Maintains departmental files.
Assists all department team members with Information Systems support.
Coordinate all aspects of operational set-up and break down of events (equipment needs, rental needs,
and station set-up)
Coordinates with Production department on all production aspects needed for an event
Liaison between client and LN Team Members throughout Event.
Must maintain a neat, clean and well-groomed appearance (specific venue standard)
Conduct Event Pre-Shift with Operations Managers and communicate event specifics at Team Member Pre-Shift
Assures seamless transition for Client from Sales Department to Operations Manager during Event
Handle all aspects of the Special Event once the special event order (SEO) has been distributed
Client interaction; conducts site inspections and walk through with clients as requested by SM/DOS
Assist Sales Manager(s) as requested with special needs by the client
Participate in meetings such as the SEO Meeting and Production Meeting
Due to the nature of the hospitality industry; you may be required to work varying schedules to reflect the business needs of the venue
Maintain files in proper order after the (SEO) has been distributed
II. Accounting Functions
Process all deposits and payments in a timely manner
Track status of payments made for all events with Sales Mangers
Follow up on all accounts receivable and provide monthly update to Director of Sales and Business Manager
Verify Deposit / Payments tracking schedules with Sales Manager
Proper execution and completion of all post event paperwork: Party Recap Sheet, Captain’s Report and Receipts
Responsible for proper settlement or payment on night of event with client and entering billing information into POS to generate a final guest check
Manage staff hours to ensure we are not exceeding our…