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CLASSIFICATION TITLE:
Recorder Secretary
SALARY:
$45,461.00 - $58,800.00
DEPARTMENT:
Friend Of The Court
Opening Date:
11/06/2026
Closing Date:
11/21/2026 12:00 a.m.
FLSA Status: Non-exempt -Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy
Employment Relationship : Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is 8:00am – 4:30pm.
GENERAL SUMMARY
Utilizes electronic recording equipment to make records of Friend of the Court hearings, including logging cases and exhibits and prepares verbatim typed transcripts, in compliance with SCAO requirements. Types reports, recommendations, forms, orders and other materials from dictation. Manages multiple calendars on a daily basis and schedules a variety of hearings, appointments, and meetings; including the preparation and distribution of notices. Compiles and maintains files and a variety of statistical reports. Provides administrative support to the Friend of the Court referees, including answering phones and assisting callers with questions regarding cases and Friend of the Court procedures; copying and faxing documents; maintaining files; and routing mail.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Performs daily scheduling and/or adjournment of hearings, appointments, and meetings and preparation/distribution of notices for each instance.
Facilitates adjournments of hearings and appointments by calling attorneys on cases to coordinate new dates and sending adjournment notices.
Utilizes digital recording equipment to electronically record Friend of the Court hearings and other proceedings.
Assists the referee by marking exhibits, maintaining logs of cases, scheduling hearings, and maintaining dockets.
Types reports, recommendations, correspondence, forms, letters, records and other materials.
Answers incoming phone calls and assists clients, attorneys, and staff with questions regarding FOC procedures and cases.
Prepares, types from dictation, and processes full and advisory custody and parenting time recommendations, as well as referee hearing/appointment report and recommendations.
Tracks required statistics of daily hearings, appointments, and custody records, and prepares year-end reports.
Performs related duties as assigned.
QUALIFICATIONS
Required Education and Experience
High school diploma or GED
A minimum of one (1) year of customer service experience in a legal/court setting
Maintain MiCSES access as set forth by the State of Michigan
Preferred Education and Experience
Three years of customer service experience in a legal/court setting
Required Licenses or Certifications
Certified Electronic Operator (CEO)) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
Certified Electronic Recorder (CER) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
SCAO requirements regarding electronic recording and transcript preparation
Applicable software applications
MiCSES enforcement system
Legal terminology and court procedures
Principles and practices of basic bookkeeping
Modern office procedures, methods and computer equipment
Skill in:
Typing
Customer service
Interpersonal skills necessary to develop and…