TITLE: Accounting Specialist
REPORTS TO: Chief Financial Officer
STATUS: Non-E xempt; Full-Time , 40 Hours/Week
LOCATION: Minneapolis, Onsite
COMPENSATION: $24.46 - $28.62 per hour; Benefit-Eligible
Job Summary
The Accounting Associate is responsible for supporting MacPhail Center for Music in accounts payable, receivable, and collections in addition to general finance department support. This role maintains accurate financial records and ensures compliance with internal and external regulations. Additionally, the Accounting Associate provides a positive experience for employees and customers in all Finance interactions.
RESPONSIBILITIES & ESSENTIAL FUNCTIONS
Accounts Payable Manage incoming invoices including approvals and weekly payment processing
Generate and monitor the aging report
Monitor on-going contract expenses and make appropriate payments
Manage credit card processes with MacPhail card holders and post entries to appropriate accounts
Process expense reports and manage reimbursement for employees
Administer the company credit card system (RAMP), including monthly reconciliations and employee training
Accounts Receivable and Collections Manage all cash receipts, make bank deposits, and record and reconcile deposits
Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices and prepare monthly reports
Generate and process instrument and space rental contracts
Reconcile incoming contract payments to ensure all are accounted for and properly posted
Monitor accounts receivable aging and follow up on past due amounts
Finance Department Support Assist with year-end audit preparation, filing 1099 forms, and other reporting requirements
Process in-kind donations
Open mail and route to appropriate parties
Maintain the records retention and documentation process
Respond to any questions regarding expenses
QUALIFICATIONS
Commitment to equity and inclusion practices
Associate or bachelor’s degree in accounting, finance, or related major, or comparable work experience, preferred
3+ years accounting or finance experience; non-profit experience, preferred
Experience with general ledger software, Sage Intacct preferred as well as 3 rd party software for credit cards and invoice processing
Proficiency with Microsoft Excel, Outlook, and Word
High level of efficiency and attention to detail
Positive attitude and strong professionalism
Strong verbal and written communication skills
Ability to work independently and manage multiple priorities