The Private Markets Operations Specialist is responsible for supporting the administration, accounting, reporting, and operational activities of private market investments, including private debt, private equity, senior loans, fixed income, mortgages, and other alternative asset classes.
The role ensures the accurate and timely execution of operational processes, transaction processing, fund administration activities, financial reporting, reconciliations, cash management, and client deliverables. Working closely with investment teams, finance, custodians, fund administrators, and external partners, the incumbent helps maintain a strong control environment while supporting business growth, operational excellence, and continuous improvement initiatives.
The position requires strong analytical, organizational, and problem-solving skills, with a focus on accuracy, compliance, and client service.
Key Responsibilities
Investment Operations & Transaction Management
Process and monitor investment transactions, including capital calls, distributions, trade settlements, funding activities, and cash movements.
Support the onboarding, setup, and maintenance of investment and security master data across systems.
Coordinate with internal stakeholders, custodians, administrators, and external partners to ensure timely and accurate transaction processing.
Monitor and resolve operational exceptions and discrepancies in investment records.
Maintain investment and portfolio data to support operational and reporting requirements.
Fund Administration & Accounting
Support fund administration activities, including Net Asset Value (NAV) oversight, fund accounting reviews, and portfolio accounting processes.
Review and reconcile cash, holdings, and general ledger accounts between internal records and third-party administrators or custodians.
Assist with capital activity calculations, including capital calls, distributions, and investor allocations.
Ensure fund-related activities are completed in accordance with established procedures and reporting timelines.
Contribute to month-end, quarter-end, and year-end close processes.
Financial Reporting & Analysis
Prepare, review, and support financial reports, management reports, and client deliverables.
Perform account reconciliations, variance analysis, and reporting validations.
Assist in the preparation and review of financial statements and reporting packages.
Support governance, regulatory, and management reporting requirements.
Provide insights and analysis to support business and operational decision-making.
Cash Management & Reconciliation
Monitor and reconcile cash balances, transactions, and investment activity.
Assist in preparing cash forecasts and fund liquidity projections.
Investigate and resolve reconciliation breaks and operational discrepancies.
Ensure the accuracy and completeness of cash and position records.
Risk, Compliance & Control
Adhere to internal policies, procedures, and regulatory requirements.
Support internal and external audit activities by providing required documentation and analysis.
Maintain a robust control environment through adherence to operational controls and escalation procedures.
Identify operational risks and recommend appropriate mitigation strategies.
Ensure documentation and procedures remain current and aligned with business requirements.
Stakeholder Management
Collaborate effectively with investment teams, finance, operations, compliance, technology, and external service providers.
Respond to internal and external inquiries related to investment operations, accounting, and reporting.
Build and maintain strong working relationships across multiple business functions.
Provide support for management requests, business initiatives, and strategic projects.
Continuous Improvement & Projects
Identify opportunities to improve efficiency, accuracy, and service delivery.
Participate in automation, technology enhancement, migration, and transformation…