Take ownership of a diverse Corporate Real Estate portfolio, covering property sourcing, leasing, tenancy management, budgeting and portfolio reporting. You’ll partner closely with business leaders, landlords, brokers and internal teams to support new premises, relocations, renewals and exits. This is a great opportunity for an experienced property professional who enjoys commercial negotiations, stakeholder management and shaping effective workplace solutions.
Position Responsiblities:
Portfolio Management and Property Sourcing
Lead engagement with business stakeholders to understand and document property and occupancy requirements.
Instruct and coordinate appointed real estate brokers on market searches, longlisting, shortlisting and property options.
Coordinate site visits and assess location, space, commercial terms, lease considerations and overall business suitability.
Maintain accurate portfolio information, critical dates, occupancy records and supporting documentation.
Identify portfolio risks, issues and opportunities, and prepare recommendations for review by the Head of CRE.
Leasing and Tenancy Management
Manage lease renewals, leasing discussions and commercial negotiations within approved parameters.
Coordinate Letters of Offer, tenancy agreements, renewals, amendments, execution, stamping and filing.
Monitor lease obligations, options, critical dates and landlord or tenant commitments.
Coordinate with Legal, Finance, Tax, Procurement, business stakeholders, landlords and tenants on leasing matters.
Manage assigned tenancy issues, arrears, defaults and contractual matters, with appropriate escalation of material risks.
Premises Lifecycle, Handover and Exit
Coordinate the commercial, contractual and documentation aspects of new premises, relocations, expansions, consolidations and exits.
Lead stakeholder coordination and closure tracking for premises handovers and landlord handbacks.
Review reinstatement obligations, coordinate landlord engagement and monitor completion of contractual requirements.
Work with the Property Management Specialist on technical inspections, defects, operational readiness, contractor activities and completion of works.
CAPEX and OPEX Budgeting
Coordinate portfolio CAPEX and OPEX budget preparation with the Head of CRE, Property Management Specialist and Finance.
Compile assumptions, lease-related commitments, project requirements and operating expenditure inputs.
Monitor expenditure against approved budgets and forecasts, maintain supporting records and prepare variance commentary.
Coordinate follow-up actions with Finance and relevant stakeholders on portfolio-related expenditure.
Local and Regional CRE Reporting
Prepare, validate and submit recurring Local and Regional CRE reports within agreed timelines.
Consolidate portfolio, occupancy, lease, financial, operational and project information from relevant sources.
Ensure reported information is accurate, complete and supported by appropriate documentation.
Coordinate responses to assigned Local and Regional data requests and follow-up actions.
Rent Administration and Financial Coordination
Oversee rental invoicing, payment tracking, arrears follow-up and related reporting.
Maintain accurate lease-related financial records and coordinate discrepancies with Finance, landlords or tenants.
Monitor financial obligations arising from leases, renewals, deposits, utilities and premises exits.
Stakeholder, Vendor and Governance Management
Manage relationships with brokers, leasing consultants, landlords, tenants and transaction-related advisers.
Maintain lease, portfolio, transaction, budget-supporting and financial governance documentation.
Ensure appropriate audit trails, approvals and records are maintained for assigned activities.
Escalate significant commercial, contractual, financial or portfolio risks to the Head of CRE.
Business Continuity and Cross-Coverage
Maintain documented processes, reporting calendars and accessible portfolio…