Our client is seeking an experienced Senior Accounts Assistant/Administrator to work as part of the Accounts team.
The successful person will work closely with the office team and external auditors.
Key Responsibilities
Day-to-Day Financial Operations
· Take ownership of the accounting records and maintain the general ledger accurately through to trial balance.
· Manage the full Accounts Payable and Accounts Receivable cycles, including supplier invoices, customer billing, payment runs, statements and credit control.
· Complete regular bank, credit card, petty cash, supplier, customer and control account reconciliations, investigating and resolving discrepancies promptly.
· Monitor working capital and prepare short-term cash flow forecasts for management.
· Process or oversee payroll, staff expenses and related reconciliations, ensuring supporting records are complete and accurate.
Month-End and Management Reporting
· Prepare monthly management accounts, including profit and loss, balance sheet and clear commentary on material variances.
· Post journals, accruals, prepayments and depreciation, maintain the fixed asset register and complete balance sheet reconciliations.
· Produce debtor and creditor ageing reports, cash flow updates and other financial information required by management.
· Produce a work-in-progress value at the financial year end (or monthly if required)
· Support project and job-cost reporting by allocating costs accurately and highlighting unusual spend or emerging variances.
Compliance and External Auditor Liaison
· Prepare and submit VAT, PAYE, RCT and other relevant Revenue returns, ensuring records are complete and filing deadlines are met.
· Act as the primary finance contact for the external auditor and provide a well-organised year-end pack, ledgers, reconciliations and supporting schedules.
· Respond to auditor requests and queries, follow through on adjustments and maintain a clear audit trail for all financial transactions.
Business Support and Controls
· Maintain practical financial controls, accurate document filing and clear approval processes across the business.
· Coordinate with the Operations Manager and site teams to obtain purchase
· orders, invoices, expenses, timesheets and other financial information on time.
· Identify opportunities to improve finance processes, reporting quality and the effective use of accounting systems.
· Provide ad hoc financial analysis and support to management when required.
Requirements
· At least three years' experience in a broad accounts position, ideally at senior bookkeeper, accounts executive or standalone in-house accounts level.
· Strong practical experience preparing accounts to trial balance and producing monthly management accounts.
· Proven knowledge of Accounts Payable, Accounts Receivable, bank reconciliations, cash flow, payroll and Revenue returns.
· Strong working knowledge of accounting software and Microsoft Excel.
· Experience in construction, trades, RCT or project/job-cost accounting would be beneficial.
The Person
· Highly organised, accurate and comfortable taking ownership of deadlines
and priorities.
· Commercially aware and able to turn financial information into clear, practical updates for management.
· Confident working independently while building effective relationships with operational colleagues and external advisers.
· Discreet, dependable and committed to maintaining confidentiality and strong financial controls.
For full information contact us on 046 9028205 or email recruit@marshmackey.com