- Pay
- $63–75k
- Where
- Maass Chemistry Bldg
- Level
- Mid
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Faculty of Science
Department of Chemistry
Position Summary:
Under the direction of the Administrative Officer, the Student Advising Supervisor is responsible for the administration and delivery of student affairs services for undergraduate and graduate students in the Department of Chemistry. The incumbent provides guidance and support to students, supervises support staff, collaborates with faculty and University partners, and ensures the effective administration of departmental academic and student affairs activities.
Learn more about the Department of Chemistry.
Primary Responsibilities:
Responsible for the planning and implementation of student affairs activities for the Department of Chemistry. Provides training and orientation to new graduate students. Supervises initiatives for undergraduate and graduate timetable planning for the department.
Supervises support staff. Plan, schedule and delegate the work of staff in accordance with the department’s goals and objectives and monitors performance. Administers attendance/absence of staff under supervision and acts as a backup to the administrative officer for all other non-academic staff.
Participates in committees related to student affairs and acts as liaison with Graduate Program Studies office (GPS), Enrolment Services (ES), Faculty of Science, and the Scholarship and Student Aid Office (SSAO).
Oversees and resolves complex cases related to student affairs activities including transfer and exemptions credit, thesis submissions, PhD Defenses, Comprehensive Examinations, grades, failures, degree audits, convocation activities, and program requirements. Works closely with the Graduate Program Director (GPD) and Undergraduate Program Director (UPD).
Designs and implements recruitment and orientation programs for new graduate students. Administers department’s participation in university recruitment and information events.
Determines admission eligibility of applicants from diverse backgrounds; compiles applications; participates in evaluation of applications; performs CGPA calculations; prepares offers of admission, or refusal letters; ensures that all admission conditions are fulfilled.
Hires Teaching Assistants (TA) and assigns them to undergraduate labs and courses according to guidelines established by AGSEM’s collective agreement and undergraduate enrollment. Processes TA appointments in Workday. Responsible for submission of teaching assistant workload forms and performance evaluation forms and ensures their completion in accordance with the collective agreement.
Ensures that program requirements are completed and makes recommendations for graduation degrees to be conferred by specific deadlines.
Funding/Fellowships: Ensures that all students are receiving their guaranteed stipend; Oversees problems or more difficult cases related to financial support and fellowships. Provides guidance to students with fellowship applications, as well as departmental awards; processes scholarship and other award applications for all graduate students as well as some undergraduate students and postdocs. Oversees allocation of GPS and Faculty financial support.
Consults with graduate students about coursework and courses and deadlines for thesis. Advises students of alternate possibilities for the completion of their programs/degrees. Assists students by referring them to appropriate areas of the university (e.g. Mental health and wellbeing service or medical doctor, student aid, etc.).
Represents department in university committees related to graduate studies (admissions, recruiting,…