Job Description Summary
The Vice Chair for Finance and Administration serves as the senior member of the Department of Medicine Leadership Team reporting to the Department Chair. The position serves as the Chief Administrative Officer for the department and is responsible for all the administrative, personnel and financial issues related to the department. The Vice Chair for Finance and Administration plays an instrumental role collaborating with the Chair, Division Directors, and other Vice Chairs, as well as the Division Administrators, and the Administrative Management Team within the Chair’s Office on personnel, strategic planning, clinical practice management, financial management, space management, program development, research administration and all administrative aspects of the department. Direct reports include all Division Administrators, Finance Administrator, Research Administrator, HR Manager, Communications Manager, Program Manager I and Administrative Coordinator II. The Department of Medicine has over 350 faculty in 14 Divisions, 180 APP’s, 212 Residents and Fellows, 24 Post Docs, and 300 Staff Members, as well as an operating budget of over $250 Million.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Unclassified
Cost Center
CC000965 COM DOM Administration CC
Pay Rate Type
Salary
Pay Grade
University-00
Pay Range
0.00 - 0.00 - 0.000
Scheduled Weekly Hours
40
Work Shift
Job Description
Job Duties:
35% - BUSINESS AND FINANCIAL ADMINISTRATION
Responsible for the administration and management of the Department of Medicine’s finances to include MUSC (University), MUSCP (Practice Plan), MUSC Foundation and the VA.
Oversee and direct the department and divisional budgets. Develop and operationalize the department’s financial allocation plan to the divisions and hold all divisions accountable for their fiduciary responsibilities.
Oversees, through the Department Management Team and Division Administrators, all budgets, personnel and non-personnel transactions and financial reconciliation.
Serves as the Department’s administrative and financial liaison and representative with various internal and external entities, as required (i.e. internal liaison with financial officers of the College of Medicine, MUHA (Hospital), MUSC (University), MUSCF (Foundation), MUSCP (Practice Plan), etc.; service on various committees and task forces; external liaison with consultants.
Responsible for Compliance for the Department, including Clinical, Research and Administrative.
Responsible for Program Development and Business Planning to include forecasting growth and strategic business initiatives, faculty manpower requirements, related financial pro-formas, and operational and business strategies. Work closely with Department Vice Chairs on strategic goals, planning and activities. Responsible for the development and implementation of faculty/divisional start up packages and commitments.
Oversee facilities/space management for the Department. Supervise interactions with auxiliary service areas to resolve construction, renovations, repair needs. Ensure adherence to institutional/department physical resources policies and procedures.
Manages revenue/expense reporting, monitors/reviews expenditures, generates reports, prepares financial forecasts, identifies and analyzes financial problems and recommends solutions.
Monitors, reports and explains budget variances; addresses variances and presents alternatives for achieving goals.
Supports decision-making by providing information regarding trends in research, teaching, or clinical practice; performing feasibility studies, cost and revenue analyses and projections; determining impacts on staffing, space, facilities and administrative structure.
35% - PERSONNEL ADMINISTRATION
Manage Department Chair’s Office Management Team and Division Administrators. Manage all personnel activities for the department and serve as liaison with the College of…