Medix Biochemica is a global leading company powering the in vitro diagnostics (IVD) industry with mission-critical raw materials. With Finnish roots and operations across Europe, the U.S., and Asia, our teams work at the intersection of science, manufacturing, service and reliability - helping our customers deliver trusted diagnostic results to billions of patients worldwide.
What sets Medix Biochemica apart is not just what we do, but how we do it. We are an independent, science-driven partner focused on quality at scale, supply security, and sustainable technologies. Our global manufacturing footprint and local technical service teams enable us to move quickly, support customers close to where they operate, and build consistency into every product we deliver.
Backed by strong financial resources and a clear long-term strategy, we’ve grown through targeted acquisitions and continued investment in people, capabilities, and infrastructure - all in service of our ambition to be the first-choice partner for mission-critical IVD components . This growth has expanded our portfolio and created new opportunities for collaboration, innovation, and impact across disciplines, and geographies.
Just as we’re committed to enabling reliable diagnostics, we’re equally committed to creating a workplace where people can do meaningful work and grow. Our culture is guided by shared values - We Care, We Dare, and We Deliver - which shape how we work together, challenge ideas, and turn scientific expertise into real-world impact. With over 270 colleagues globally, Medix Biochemica offers the scale of an international organization with the openness, agility, and purpose of a company still building its future.
We are looking for Senior Admin Assistant to act as office assistant for our headquarters in Espoo, creating a welcoming, well-organized workplace that supports employees’ day-to-day work. The role provides administrative and practical support to the Leadership Team and helps ensure the smooth coordination of meetings, Board-related arrangements, company events and day-to-day office operations at Medix Biochemica’s headquarters in Espoo. The role also supports internal communication, travel administration, and selected HR processes. We would prefer the successful candidate to also support contract coordination, provided they have a relevant background.
Key tasks and responsibilities:
Executive and Leadership Team support: Manage calendars and travel arrangements for the CEO and Leadership Team; coordinate Leadership Team meeting practical arrangements; manage the travel inbox; and check travel claims for Leadership Team members.
Board of Directors support: Coordinate Medix Biochemica Group Board meeting arrangements, material coordination and travel arrangements.
Company events and town halls: Coordinate company internal and external event arrangements.
Document and content management: Manage content on the OurPlace intranet and in our teams communication channel. Manage contracts, company instructions and policies in our documentation system M-Files.
Office management: Act as Office Manager for Espoo, ensuring the office is an engaging and effective space for our employees. Manage Medix giveaways and gift inventory,and manage incoming and outgoing mail between the office and the downstairs mail collection point.
Travel support: Act as travel contact person for Espoo and support visa applications for visitors to Finland.
Logistics and shipments: Coordinate logistics and shipments for materials an documents to events and partners.
Internal communication: Carry out various tasks related to internal communication.
HR administration: Support HR processes, such as employee recognition, onboarding, routine HR system administration and learning activities, in coordination with HR and internal stakeholders.
Contract coordination: it would be preferred that the person acts as contract coordinator, first reviewer and gatekeeper regarding our…