REQ12907 Coordinator, MICE Events (Open)
POSITION SUMMARY:
The Coordinator, MICE Events is responsible for supporting the operational setup & dismantling of events across all venues and coordinating and implementing all aspects of the company’s Security and Health & Safety policies, ensuring its compliance with all relevant legislation.
PRIMARY RESPONSIBILITIES:
Ensure a safe workplace environment (Event Venues) without risk to health
Ensure that all Health & Safety policies, procedures, rules, and regulations are adhered to and are communicated
Ensure that all third parties and sub-contractors comply with the Health & Safety standards and regulations, including Work Permits
Ensure that all agreed action points are completed within deadlines
Keep up to date with all MICE Team members of relevant events
Participate in weekly meetings when required to report on relevant matters
Liaise with suppliers, organisers, and subcontractors
Adhere to all company policies and procedures
Report accidents, injuries and unsafe work conditions to superiors and relevant departments
Report any safety violations, suspicious behaviour, or incidents to the appropriate supervisor or Security personnel
Monitor contractor whereabouts to ensure adherence to safety and security protocols. Notify Security for assistance if contractors fail to comply with instructions
Ensure contractors adhere to all house rules, including no smoking on the property and no use of staff break rooms or other restricted areas. Report non-compliance to Security for assistance
Escort contractors/vendors post-task, back to the staff entry point and inform Security when their work has concluded
Ensure safe systems of work are implemented
Maintain good relationships with organisers and subcontractors in order to get the best service possible
Perform other reasonable job duties as assigned by superiors
Be familiar with the premises’ safety and emergency procedures to guide contractors appropriately
Ensure all emergency access & egress routes and doors remain free and accessible during contractor or vendor activities
Report any changes following site observations before and after the events
Ensure event logistics coordination with Supply Chain, Property Services, Entertainment and Transportation Department
From time to time, management may change certain tasks based on synergies due to business requirements and operational changes.
QUALIFICATIONS:
Experience:
At least 2 years working experience in a similar capacity at a 5-star hotel/resort or large commercial property, industry building.
Health and Safety related work experience
Education:
Diploma in Electrical, Building Services, Mechanical or other rated disciplines, or equivalent professional training
NEBOSH General or Construction Certificate
Candidates without related certificates but with solid experience will also be considered
Skills/Competencies:
Ability to make sound decisions and perform other duties as and when required last-minute and at time of an emergency
Excellent interpersonal/presentation skills are required to deal effectively with all levels of staffs, contractors, suppliers, and vendors.
Hands-on and possess good problem-solving skills and attention to details
Independent and able to work with minimal supervision
Ability to work under pressure and meet deadlines
Ability to work flexible shifts, including overnight weekends and holiday on rotation basis
Good health, physically fit and excellence in personal grooming and presentation
Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint, etc.)
JOB REQUIREMENTS:
Ability to work flexible shifts, including overnight weekends and holidays on rotation basis
Flexible and accommodating as this role may occasionally require working beyond regular hours.
KEY PERFORMANCE INDICATORS:
Health & Safety requirements are strictly adhered to before, during and after the event
Health & Safety Checklists and Work Permits are completed in a timely and correct…