Job Title
Executive Operations Manager
Department
UCM Strategic Operations
Worker Type
Regular
Pay Type
Salary
Position Salary Minimum
$60,000
Position Salary Maximum
$65,000
Salary will be commensurate with the level of the position, education, and experience.
Scheduled Weekly Hours
40
Benefit Eligible
Yes
Screening Date
2026-11-05
Job Description Summary
Established in 1809, Miami University consistently ranks among the top national public universities for providing students with a superior education and exceptional value. Miami is located in the quintessential college town of Oxford, Ohio, with polytechnic campuses in Hamilton and Middletown, a learning center in West Chester, a European study center in Luxembourg, and a 100% virtual option in Miami Online. A comprehensive research university, Miami empowers students to engage with premier teacher-scholars and benefit from a well-rounded liberal arts foundation and vibrant campus experience to develop lifelong skills for any career. With more than 240,000 high-achieving alumni, students gain access to an extensive and supportive community that opens doors globally and leads to amazing outcomes. With an ambition to effect meaningful change, Miami delivers the resources and experiences that prepare graduates to learn with purpose and lead with courage.
Miami University’s Communications and Marketing department has been charged with building and maintaining the university’s brand on a local, regional, and national stage. This dynamic and award-winning team is comprised of over 70 marketing and communications professionals and is looking to hire an executive operations manager.
Reporting to the senior director of strategic operations and resource management with dotted lines to the vice president and chief marketing and communications officer and the director of project management, the executive operations manager provides operational and project management support to the vice president. This role combines executive-level administrative functions with high-level project leadership, ensuring that institutional initiatives are managed effectively and that the VP is positioned for maximum impact.
This position has been approved for remote hybrid work: four days on campus, one day remote. Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.
Job Description
Duties and Responsibilities
Project Management (40%)
Develop comprehensive project plans, particularly for projects that originate from the vice president and/or support administrative initiatives, defining project objectives, timelines, resources, and budgets in alignment with communications and marketing strategies.
Lead project execution, overseeing tasks, schedules, and milestones, ensuring adherence to timelines and quality standards.
Collaborate cross-functionally with marketing, storytelling, academic marketing, and enrollment marketing teams to ensure cohesive project integration and successful delivery.
Maintain clear and consistent communication with stakeholders, providing regular updates on project progress, potential risks, and solutions.
Maintain accurate project documentation, including project plans, status reports, and post-project evaluation reports for continuous improvement.
Serve as an expert user of our project management tool and processes, and update templates for our processes as needed.
Vice President Support (30%)
Serve as the primary operations liaison for the Vice President, including managing scheduling, preparing agendas, coordinating meeting logistics, arranging travel, and overseeing timely follow-up on action items.
Anticipate the needs of the Vice President by proactively managing priorities, deadlines, and commitments.
Prepare reports, presentations, and briefing materials for the Vice President.
Provide Vice President daily or weekly review of project management approval…