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Job Title: Manager, Facilities & Grounds
Department: Facilities Management
Division: Operations
FLSA Status: Exempt
Grade: 8
Salary Range: $66,000 - $82,400
Union: NA
Reports to: Associate Vice President, Facilities Management
General purpose: The Manager of Facilities and Grounds oversees daily facilities maintenance, campus grounds, preventative maintenance programs, and assigned facilities projects. The position provides direct supervision of facilities personnel and coordinates contractors to ensure campus buildings and grounds are safe, functional, well-maintained, and responsive to institutional needs.
The Manager establishes operational priorities, assigns resources, monitors performance, and ensures accountability for work quality, safety, and timely service delivery. Working under the direction of the Associate Vice President of Facilities Management, the Manager exercises independent judgment in daily operations and escalates major capital projects, significant expenditures, and decisions beyond delegated authority.
Summary of Essential Functions:
Operations & Maintenance: Direct day-to-day corrective and preventative maintenance programs, trade repairs, and groundskeeping, landscaping and seasonal campus operations across campus facilities.
Project and Contractor Management: Oversee facilities projects, contractor schedules, scope implementation, and trade deliverables from initiation through completion to ensure compliance with approved scope, schedules, budgets, quality standards, and safety requirements.
Planning and Resource Management: Establish maintenance schedules, prioritize work orders, monitor workloads and service levels, and support departmental budget planning and resource allocation.
Safety, Compliance, and Risk Management: Promote a safe working environment, ensure adherence to applicable safety requirements and institutional policies, and address identified hazards and deficiencies.
Event Monitoring & Logistics: Coordinate facilities setups, technical/trade support, monitoring, and breakdown for campus events, exhibitions, and seasonal activities.
Team Leadership & Administration: Supervise, train, and evaluate facilities staff and student workers while driving operational productivity and safety standards.
Institutional Support & Emergency Response: Coordinate facilities support for special events, seasonal operations, and emergency response coverage.
Essential Duties & Responsibilities:
Facilities Operations & Maintenance
Conduct the coordination and implementation of work orders, projects and tasks to plan, schedule, and direct routine, corrective, and preventative maintenance for all campus buildings.
Conduct regular building and grounds inspections to identify maintenance issues, structural repairs, and safety concerns, and recommend proactive solutions.
Oversee groundskeeping, landscaping, horticulture operations, and campus-wide snow/ice removal workflows.
Project Management & Contractor Oversight
Serve as the primary project manager for internal facilities projects, modernizations, trade upgrades, and minor capital improvements.
Manage contracted vendors and external trade teams, ensuring scope compliance, quality control, timeline adherence, and safety standard execution.
Assist the Associate Vice President in defining project scopes, establishing work sequences, and managing vendor deliverables.
Event Monitoring, Coordination & Trade Support
Serve as the primary facilities lead for planning, scheduling, and monitoring campus event support, exhibitions, academic showcases, and seasonal campus programs.
Coordinate trade workers, grounds staff, and external contractors to execute physical space setups, stage builds, electrical/lighting connections, waste management, and…