Overview
Minerals Technologies Inc. is a global, technology-driven specialty minerals company that develops, produces, and markets a wide range of minerals and mineral-based products and services.
Our products are an essential part of everyday life for millions of people around the world. They are used in consumer goods in paper and packaging, food and pharmaceuticals, household and personal care, pet care, automotives, and many more, as well as in industrial settings like steelmaking, metalcasting, construction, infrastructure, and wastewater remediation.
We are listed on the New York Stock Exchange under the ticker symbol MTX, headquartered in New York City, and have over 150 locations worldwide, with ~4,000 employees in 34 countries and 12 R&D centers.
We put people at the center of everything we do -- working safely, communicating openly, and managing our resources and businesses responsibly.
We put people at the center of everything we do -- working safely, communicating openly, and managing our resources and businesses responsibly.
Company: Specialty Minerals Inc . , a Minerals Technologies company, is the largest supplier and global leader in providing Precipitated Calcium Carbonate (PCC) and Ground Calcium Carbonate (GCC) specially designed for customers' application needs.
Job Title: Billing Systems Administrator
Location: Bethlehem, PA
What We Offer:
Competitive pay, commensurate with experience
Health/Dental/Vision plans
401k company match
Life Insurance
Short Term Disability & Long-Term Disability
Educational Assistance
Employee Assistance Plan
Responsibilities
Job Summary
The Billing Systems Administrator, under general supervision, assists the Sr. Billing Systems Administrator and Billing Coordinator, as well as maintaining a thorough understanding of our business processes, Oracle and other systems as it pertains to billing functionality. Ensures timely and accurate completion and distribution of invoices, working in an environment with multiple billing processes (direct, contract, & consignment) supporting multiple business units.
Primary Duties & Responsibilities
Ensures timely and accurate completion of invoices. Prepares invoices for postal mail and emails/faxes invoices to customers where auto-delivery is unavailable. File invoices that do not get mailed in temporary files.
Monitors system controls of the MTI Invoice Automation process including the review of invoice registers, invoice automation reports and auto-delivery validation report to ensure all invoices processed.
Assists the Sr. Administrator and Coordinator with creating and maintaining customer file setups and updates including price lists and modifier setups, customer bill-to/ship-to locations, contacts, document auto-delivery setups, invoice DFF’s, payment terms, etc.
Monitors invoices for accuracy. Investigates billing and rate discrepancies, identifies root cause and takes corrective actions accordingly. Processes resulting credits/debits when required and communicates any issues while seeking validation where required.
Assists with transactional processes – monthly intercompany invoices, royalties, analytical service billings, railcar leases, amortization credits, rebates, credits/debit requests, etc. according to documents received.
Enter web transaction invoice entry into customer portals. Monitors portals to ensure all invoices have been entered by comparing customer invoice register report with validated entry and monitors customer’s invoice status and reports any issues relating to these portal submissions.
Assists with dispute management resolution by researching, validating and updating dispute files accordingly and issuing credit/rebills as required, reporting dispute/deduction summaries to business finance team
Assist in documentation of new business processes, best practices and department training documents.
Monitors and completes OTC Daily Management Control (DMC) activities.
Assists with cash application and customer account…