About the job
Company Overview
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.
Position Summary
The Workplace & Space Planner is responsible for the planning, design coordination, and ongoing management of space utilization at our corporate headquarters housing 750+ employees. This role serves as the primary point of contact for all space-related decisions, translating business needs into efficient, functional, and engaging workplace solutions. The ideal candidate balances data-driven space analytics with a strong understanding of employee experience and operational efficiency.
Key Responsibilities
Space Planning & Design
• Develop, maintain, and optimize comprehensive space plans for the corporate headquarters using CAD/BIM and CAFM/IWMS platforms
• Translate headcount projections, departmental growth plans, and workforce strategies into actionable floor plan configurations
• Coordinate interior space design concepts with external architects, interior designers, and project managers
• Support space allocation processes including seat assignments, neighborhood planning, and hoteling/hybrid workspace strategies
• Assist with moves, adds, and changes (MAC) for headquarters employees, ensuring minimal disruption to business operations
Space Data & Analytics
• Maintain accurate, real-time space inventory and occupancy data within the CAFM/IWMS system
• Produce regular utilization reports, occupancy dashboards, and space efficiency analyses to inform leadership decisions
• Benchmark space performance against industry standards and identify opportunities to improve density, collaboration, and flexibility
• Provide data-driven recommendations for space consolidation, reconfiguration, or expansion
Stakeholder Collaboration
• Partner with HR, IT, Finance, and Business Unit leaders to anticipate headcount changes and align space plans with organizational needs
• Serve as the primary point of contact for department heads navigating space requests, team relocations, and workplace needs
• Collaborate with the IT and AV teams to ensure technology infrastructure aligns with space design (conference room tech, power, connectivity)
• Support leadership with scenario planning and "what-if" analysis for potential real estate transactions or organizational restructuring
Project Coordination
• Coordinate small-to-mid-scale renovation and reconfiguration projects from scope definition through completion
• Coordinate with contractors, furniture vendors, and building management to execute space projects on time and within budget
• Maintain project tracking logs and communicate status updates to stakeholders throughout project lifecycle
Standards & Compliance
• Develop and enforce space planning standards, furniture standards, and workplace guidelines aligned with company brand and culture
• Ensure all space plans comply with ADA, building codes, fire egress requirements, and OSHA workplace regulations
• Maintain up-to-date as-built drawings and floor plan documentation
Qualifications
Education
• Bachelor's degree in Interior Design, Architecture, Urban Planning, Facilities Management, or a closely related field required
• NCIDQ certification, LEED AP, or CFM (Certified Facility Manager) designation…