Salary: £27,000 to £29,000 per annum
Advert closing date: Wednesday 18th November 2026
Hours: 37.5 hours per week, 10 month fixed term contract
Reports to: Accounts Payable Manager
Location: Harlow, Essex. Easily commutable from London Liverpool Street or Tottenham Hale Station. We offer a free minibus service to/from Harlow Town Train Station as well as free parking and EV charging on site.
Extra Information: Open to conversation on hybrid, flexible and compressed working arrangements.
About the role:
To ensure accurate and prompt processing of financial transactions with analysis of error rates, preparation of payment batches and filing of invoices. You will also actively keep abreast of changing processes and procedures across finance with the aim of providing flexibility across the team and the ability to cover other roles as required.
What you will be doing:
Purchase Invoices
Check and process invoices onto Sage/Proactis/Customer Relationship Management (CRM) and match to purchase order.
Carry out monthly Proactis meetings with Department managers
Work through the list of first time invoice uploads matching failures and raise any FQs needed.
Review outstanding invoice queries and raise overdue queries with Team Managers.
Raise and resolve invoice queries with departments / suppliers within agreed SLAs.
Deal with invoices received at ‘not live’ status.
Reconcile invoice batches processed daily to the Sage batch import list before the import is carried out.
Raising Sales invoices.
Credit Card Administrator for the charity to include distributing statements, following up with all cardholders, resolving any queries and processing onto Sage in a timely manner.
Staff Expenses
Check and process Manual and Proactis staff expenses.
Supplier and Staff Expenses Payments
Reconcile purchase ledger balances to supplier statements to ensure accuracy of expenditure and payments to suppliers.
Ensure invoices are ready for payment batches by due dates and create suggested payment batches.
Barclaycard Expenditure
Download Field Team Barclaycard Expenditure on a weekly basis and email to relevant departments.
Download all Barclaycard statements each month and email out to individual cardholders requesting completed Credit Card Expenditure forms ensuring forms are returned efficiently to the Accounts Payable team.
Check all Credit Card Expenditure forms and manually post onto Sage.
System Maintenance
Review CRM invoice page daily to ensure items are processed to Sage and problems are flagged for resolution.
Ensure process notes are maintained and updated.
Follow up on authorisation paperwork then create / amend purchase ledger accounts accordingly.
Attend Disaster Recovery site to carry out testing.
Financial Accounting
Process journals to Sage as directed.
Assist in month end duties to ensure queries and differences from reconciliations are resolved promptly in preparation for monthly ledger closures.
Update spreadsheets for analysing expenditure and income as required.
Internal Control
Update balance sheet reconciliation spreadsheets.
Other
Training new members of staff
Accurate filing of purchase ledger invoices, batch reports, payment reports and journals by fund.
Take part in CRM testing
Your experience:
Must haves:
Previous customer contact experience i.e. dealing with supplier queries over the telephone.
Microsoft Office training including Outlook, Excel and Word.
Working knowledge of Sage 200, CRM Systems and P2P systems.
Experience of working within a Finance Department.
Accounting closure routines within specified month end timetable.
Preparing financial information and reconciliations to tight deadlines.
Proven purchase ledger experience.
Nice to haves:
GCSE (or equivalent qualification) including English and Mathematics.
AAT or part qualified and studying for professional exams.
If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience, we'd still encourage you to…