At MSF Netherlands (OCA) , the People & Culture department (+/- 85) is a human-centered function that actively supports MSF's primary work: delivering healthcare to all. We focus on engagement, culture, and strategic impact, grounded in the belief that embracing the human factor is key to meaningful change. With a global workforce mindset, we prioritize trust and simplicity across our three Centers of Expertise: Culture & Change, People Experience, and Talent & Learning . Our People & Culture teams are supported by a team of 3 dedicated People Partners. Together, we aim to shape a culture where people thrive and purpose drives action.
Currently, we are looking for:
HR Administration Officers
3 positions | 36–40 hours per week
Fixed-term contract until 28 February 2027
Based in Amsterdam. Candidates must be available to work during the holiday period.
We are recruiting for three temporary HR Administration Officer positions , each with a different focus:
1 HR Administration Officer – HQ Contracting
1 HR Administration Officer – Country Programme Contracting
1 HR Administration Officer – Shared HR Administration , supporting the sub-teams in: General Administration
Absence & Leave
Immigration & Relocation
For the shared HR Administration role , Dutch language skills are required . For the other two roles, language flexibility applies with English as our primary working language.
About the role
As an HR Administration Officer , you provide administrative support in a specific employment domain within MSF-NL, ensuring that contracts, letters, employee records, and related processes are handled accurately and in line with policy and legislation. You support employees, managers, and external authorities with clear information on topics such as employment conditions, absence, relocation, immigration, or insurance, depending on your area of focus. A key part of the role is working in and around a new HR system(Workday) , where you will need to process data carefully, identify inconsistencies, and help ensure that system records reflect the correct employment situation. This role requires a structured, independent, and systems-oriented way of working, with the ability to connect administrative details across processes and stakeholders.
Depending on the specific position, your work may focus on HQ contracting , country programme contracting , or a broader support role across general administration, absence and leave, and immigration/relocation .
In this role, you will
Deliver domain-specific HR administration and support
Prepare and manage labour contracts, contract amendments, and employment letters in line with policy
Support processes related to salary, grade, and employment conditions
Provide relocation and immigration support where relevant
Manage and close prolonged sick leave cases in line with regulations and policy
Support insurance-related administration for country programme staff where applicable
Advise employees and stakeholders
Respond to queries and provide guidance on labour conditions, contracts, relocation, visa, tax, pensions, leave, and illness within your scope
Clarify responsibilities between MSF-NL and employees in employment-related matters
Coordinate with internal stakeholders and HR colleagues to ensure consistent handling of cases
Ensure compliance and accurate administration
Prepare information and formal statements for external authorities and third parties, such as IND or UWV, where required
Maintain complete, accurate, and orderly digital employee files and HR administration
Verify the validity of invoices related to employees and labour administration
Ensure administrative processes are compliant with policy and relevant legal requirements
Improve systems and ways of working
Identify bottlenecks or inconsistencies in HR processes and systems
Contribute ideas for improving workflows, administration, and system use
Coordinate with counterparts in other MSF operational sections where needed
What you…