About This Role
The Payroll Coordinator at NakedMD is the person the entire organization trusts to make sure every team member is paid accurately, on time, every cycle — across multiple states and a growing number of studio locations. This is a fast-moving role in a fast-moving company. You will be asked to context-switch, prioritize on the fly, and turn things around quickly without sacrificing accuracy. You bring a strong sense of urgency, adapt without friction when priorities shift, and learn new systems and processes quickly. If you thrive in a high-growth environment where no two weeks are exactly alike and you take genuine ownership of getting payroll right — this role is for you.
Hourly: $25-$29 an hour
What You’ll Own
Payroll Processing & Administration
• Process full-cycle payroll for all NakedMD employees across multiple states and studio locations on a bi-weekly or semi-monthly schedule — accurately and on time, every cycle.
• Collect, review, and audit timekeeping data, PTO, and schedule adjustments prior to each payroll run, resolving discrepancies with managers and studio teams before processing.
• Ensure all payroll inputs — new hires, terminations, rate changes, bonuses, commissions, deductions, garnishments, and benefit elections — are captured completely and processed on schedule.
• Coordinate with HR and operations on variable pay components including provider commissions, productivity bonuses, and membership performance incentives, ensuring accurate calculation and timely payment.
• Manage off-cycle payroll runs for terminations, corrections, and one-time payments as needed, turning them around quickly and without error.
Multi-State Tax & Regulatory Compliance
• Maintain compliance with federal, state, and local payroll tax requirements across all states where NakedMD operates — ensuring correct withholding, employer tax calculations, and timely deposits.
• Support the setup and maintenance of new state and local tax registrations as NakedMD expands into new markets, coordinating with the Payroll Specialist and finance as needed.
• Assist in preparing quarterly and annual payroll tax returns (941, 940, state returns) and W-2s, ensuring accuracy and on-time submission.
• Stay current on payroll tax law changes, wage and hour requirements, and multi-state compliance obligations — proactively flagging relevant changes to the Payroll Specialist.
Employee Records & Data Integrity
• Maintain accurate, current employee payroll records in the HRIS and payroll system — including pay rates, tax elections, deductions, direct deposit information, and employment status.
• Audit payroll data on a regular cadence to identify and correct errors before they impact employees or financial reporting.
• Process and maintain garnishment orders, child support withholdings, and wage assignments in compliance with applicable state and federal requirements.
• Maintain organized, audit-ready payroll records and documentation in compliance with retention requirements.
Benefits & Deductions Administration
• Coordinate with the benefits team to ensure accurate and timely administration of health insurance premiums, FSA/HSA contributions, 401(k) deferrals and employer match, and other voluntary deductions.
• Process benefits-related payroll adjustments for qualifying life events, open enrollment changes, and new hire elections within required timeframes.
• Reconcile benefit deductions against carrier invoices and flag discrepancies to the Payroll Specialist and benefits team for resolution.
Reporting & Finance Collaboration
• Prepare payroll registers, labor cost summaries, and department-level payroll reports for the Payroll Specialist, finance, and operations on each payroll cycle and on demand.
• Support the accounting team with payroll journal entries, accruals, and reconciliations as part of the monthly close process.
• Provide payroll data and supporting schedules for financial audits, workers’ compensation audits, and lender or…