Organization Overview
The Nantucket Conservation Foundation (NCF) owns, protects, and stewards over 9,000 acres of land and coastal shoreline on Nantucket Island, MA, conserves the island’s rare and significant natural resources, and engages in impactful ecological research to inform resource management and further our knowledge of Nantucket’s unique ecosystems and species. NCF shares its environmental expertise with the wider community and provides educational and recreational opportunities to encourage respectful enjoyment and appreciation of its properties. For more information on NCF, its mission, and current projects, please see the Foundation’s website www.nantucketconservation.org .
Position Summary
The Facilities Manager supports the mission of the Nantucket Conservation Foundation (NCF) by ensuring the safe, efficient, and responsible operation and maintenance of NCF facilities, including administrative buildings, maintenance facilities, program facilities, and organization-owned residences. This role is responsible for day-to-day facilities operations, maintenance, repairs, and employee housing, ensuring buildings and infrastructure remain safe, functional, and well-maintained. The Facilities Manager coordinates staff, contractors, inspections, and routine maintenance activities while supporting the operational needs of NCF programs and staff. The position works closely with the Director of Land Management to manage the facilities budget, prioritize maintenance and replacement needs, and support long-term planning for NCF’s buildings and infrastructure. The role emphasizes reliable facilities management, responsible use of organizational resources, and stewardship of NCF’s buildings and infrastructure.
Primary Responsibilities:
1. Facilities Operations & Maintenance
Oversee the operation, maintenance, inspection, and repair of NCF-owned buildings and facilities across multiple sites. Manage building systems and preventive maintenance programs while coordinating staff and contractors to ensure facilities remain safe, functional, well-maintained, and cost-effective.
Manage NCF-owned employee and visitor housing to ensure safe, sanitary, and habitable conditions. Oversee housing assignments, move requests, and required inspections, maintaining clear documentation of property conditions, deficiencies, and completed repairs in accordance with applicable regulations, policies, and housing agreements.
2. Planning, Budgeting & Asset Management
Support the development and management of annual operating and capital budgets while maintaining long-term capital improvement plans for facilities and infrastructure. Maintain accurate records of organizational assets, inspections, warranties, and projects, and support facilities-related grant, donor, and board-approved initiatives.
3. Health, Safety & Regulatory Compliance
Ensure facilities and residential properties comply with applicable local, state, and federal regulations, safety standards, and organizational policies. Develop and maintain emergency preparedness procedures and serve as the primary contact for building inspections, audits, and regulatory reviews.
4. Vendor & Contract Management
Procure, oversee, and evaluate contractors, consultants, and service providers responsible for facilities-related work. Ensure vendors meet contractual, insurance, performance, and safety requirements while developing strong working relationships with reliable service providers familiar with NCF's operations.
5. Program & Organizational Support
Work collaboratively with departments across the organization to ensure facilities effectively support NCF's programs and operational needs. Coordinate building access, space use, minor renovations, and improvements, and provide technical guidance for new facilities and the adaptive reuse of existing structures.
6. Communication & Collaboration
Serve as a central point of communication for facilities-related matters among senior leadership, staff,…