Job Description Summary:
** COVER LETTER REQUIRED FOR CONSIDERATION **
In 2013, the National Academies of Sciences, Engineering, and Medicine established the Gulf Research Program (GRP) to enhance energy system safety and the protection of human health and the environment in the Gulf of Mexico and other U.S. outer continental shelf areas. The Program seeks to improve understanding of the region’s interconnecting human, environmental, and energy systems and foster application of these insights to benefit communities and ecosystems in the Gulf of Mexico and other regions with offshore energy production or potential in the outer continental shelf of the United States.
This position is for an Associate Program Officer (APO) in the GRP’s Future of Gulf Energy Systems (FuGES) unit. Under the general supervision of the Program Officer, the APO provides programmatic and operational support for FuGES energy portfolio, including legacy offshore oil and gas infrastructure and future of Gulf energy systems portfolios.
The APO will support broadening FuGES legacy offshore oil and gas infrastructure by developing and managing one or more community of practices. In consultation with Program Officers, the APO will identify engagement and participation opportunities and engage in relationship management for parties participating in the communities of practices. The APO will lead internal engagement with relevant staff and programs related to legacy offshore oil and gas infrastructure. The APO will also provide programmatic support to Program Officers for grantee management and solicitation processes for both legacy offshore oil and gas infrastructure and future of Gulf energy system topics.
Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility but receives guidance or expertise from higher-level staff on more complex problems. Incumbent established processes and procedures to ensure the effective and efficient operations of a program/project.
Job Description:
ESSENTIAL JOB DUTIES:
Program Management and Administration
Manages the day-to-day operations of assigned legacy offshore oil and gas and/or future Gulf energy systems portfolio activities. Coordinates and assists with partnerships with higher education institutions, industry, government agencies, non-profits, and other partners.
Facilitates coordinated support for grantees, including communications, convenings, peer learning sessions, technical assistance logistics, and connections to relevant resources.
Provides programmatic support to Program Officers for grantee management and solicitation processes, including communications, meetings, award and deliverable tracking, records, solicitation materials, applicant communications, review logistics, and selection documentation.
Works with evaluation staff and/or consultants to assess assigned legacy offshore oil and gas infrastructure and/or future Gulf energy systems programs and grantee support activities.
Coordinates administrative facets of programs/projects, including developing procedures and recordkeeping systems, and ensuring activities are executed and tracked.
Compiles and summarizes information for documents and correspondence and creates and maintains program records and databases.
Coordinates with communication staff to maintain web content and may prepare newsletters and other promotional materials
Collects, organizes, and maintains program and grantee data for reporting, evaluation, and portfolio planning.
Communication, Research, and Writing Activities
Prepares background papers and technical summaries.
Develops and disseminates meeting agendas, briefing books, and meeting summaries.
Develops written materials and coordinates publication and dissemination activities. May edit reports, facilitate responses to review, engage external organizations, prepare…