Nelnet is a diversified and innovative company committed to enriching lives through the power of service as a student loan servicer, professional services company, consumer loan originator and servicer, payments processor, renewable energy solutions, and K-12 and higher education expert. For over 40 years, Nelnet has been serving its customers, associates, and communities.
The perks of working at Nelnet go beyond our benefits package. When you join the Nelnet team, you're part of a community invested in the success of each individual. That support comes through in our work, as we are united by our mission of creating opportunities for people where they live, learn, and work.
We are seeking a highly organized, solutions-oriented Office Manager who brings a strong blend of facilities management and executive-level administrative support. In this role, you’ll be the heartbeat of our workplace—ensuring our office runs smoothly, our people have what they need to be successful, and our environment reflects the professionalism of a leading financial services organization.
If you thrive in fast-moving environments, enjoy solving problems before they become problems, and take pride in running a best-in-class workplace experience, we’d love to meet you.
Compensation Range for this Role: $59,498-$92,000 CAD (based on experience)
This role has an in office requirement.
Additionally, this position requires the successful completion of a Government of Canada Reliability Clearance (PERC) as a condition of employment. Candidates must be eligible to obtain and maintain the required clearance throughout their employment. Facilities & Workplace Operations
Oversee daily office operations to ensure a clean, safe, and professional workspace
Oversee reception operations including greeting visitors, managing sign-ins, coordinating escorts, and ensuring security protocols are followed
Act as the primary onsite contact for building management, maintenance, inspections, and safety protocols. Support incoming inquiries (phone/email) and direct them appropriately
Manage building access for employees, contractors, and visitors
Monitor and resolve ServiceNow/work-order tickets and coordinate vendor support
Conduct routine space checks and handle minor workspace adjustments
Vendor & Property Management
Coordinate with key vendors (cleaning, supplies, coffee/water services, shredding, electricians)
Coordinate maintenance requests, monitor service levels, and oversee vendor billing
Maintain facility documentation and asse inventories
Administrative & Executive Support
Build polished, executive-ready PowerPoint presentations and consolidate materials for leadership meetings
Manage multiple priorities and meet tight deadlines with ease
Coordinate internal events and external client meetings if needed
Arrange travel and meeting logistics for leaders and visitors
Prepare reports and financial summaries — including working from raw data when needed
Draft agendas, set up meeting materials, and book meeting spaces
Provide light technical support and triage as needed
Office Logistics & Support
Manage office supply orders and inventory.
Support seating plans, space assignments, and move coordination
Ensure an exceptional visitor and employee experience onsite
Financial Administration
Support the office/facilities budget, including invoice processing and tracking quotes
Ensure accurate documentation and approval workflow management
EXPERIENCE:
3+ years of experience in office management, facilities coordination, workplace operations, or a similar role
Strong administrative capabilities, including report preparation, presentation building, and event coordination
Excellent organizational skills with the ability to prioritize and manage competing deadlines
Strong communication skills and a service-focused approach
Comfort with MS Office (especially PowerPoint and Excel) and digital ticketing systems (e.g., ServiceNow)
Willingness to roll up your sleeves and assist with…