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ROLE SUMMARY
Health Technology Department functions within the greater Procurement department. The Procurement Administrator – Medical Equipment plays an intrinsic role in the department in includes, but not limited to:
• The incumbent is involved in the process of vendor management, including selection, listing and review.
• The incumbent will be responsible for accurate managing of systems / database information and reference documents for the department, and available for group wide distribution.
• The supportive role for the managing of contracts initiated by the Procurement Specialists / Procurement Manager – Medical equipment.
• The incumbent is responsible for complex data analyses from SAP, and other electronic sources, for efficient procurement spend reporting leading to efficient spend decisions.
• The incumbent plays a pivotal role in the management of operational queries from hospitals teams related to medical equipment.
KEY WORK OUTPUT AND ACCOUNTABILITIES
OPERATIONAL EXCELLENCE
Vendor Management, sourcing of goods and services
Analyze and assess new vendor accreditations and applications for possible listings
Manage new vendor applications via applicable vendor adoption systems
Receive, investigate vendor correspondence and provide feedback to vendor
Improve vendor relations by creating relationships of trust and transparency
Mitigate risks by doing vendor accreditations
Review and renew vendor accreditations and acceptance of Netcare Terms and Conditions and Service Level Agreements
Create and Maintain Standard Operating Procedures on areas of responsibility
Attend relevant departmental meetings as required, which may include supplier meetings, or project meetings
Compile reports for department on supplier spend for applicable reports
Assist team to source goods and services according to best industry practice to meet the requirements of the Netcare divisions, as requested by procurement managers and operations, to add to the vendor and product data base following the approval processes
Assist with on-going research into medical equipment best practice
Administration of all supplier documentation including effective electronic record keeping
Liaise with CPD team for queries related to vendor management.
Contract Administration
Assist with maintaining and monitoring of Service Level Agreements between vendor and hospitals including liaison with Netcare Legal Department
Manage Rental database for procurement department.
Prepare annual price increase requests for rental contracts, liaising with relevant Procurement Specialist and Procurement Manager.
Manage Placement database for procurement department.
Assist with annual insurance values data collation for placed equipment whilst liaising with Procurement Manager - Medical Equipment.
Maintain signed agreements on Vendor profile.
Sigma Tickets
Assisting all sites and procurement team as to correct process to follow.
Managing all sigma tickets and ensuring that they are sent to the relevant Procurement Specialist or Procurement Manager timeously and that all Sigma Tickets are closed timeously.
Catalogue Management
Liaising with Procurement Specialist to ensure Catalogues are logged on Sigma for inclusion
Follow up on open Sigma Tickets to close off Catalogue requests or actioning any queries
Guiding Vendors to liaise with e-procurement teams to upload catalogues and liaising with Price File team.
SAP and E-Procurement
Ensuring timeous distribution of SAP’ purchase orders to relevant procurement specialist.
Material Master
Request new Material Master numbers via AMSS and Assets Sigma ticket.
Drive process for updating Material Master list for the group on SharePoint.
Train staff at sites on correct use and…