Secretary / Audio Typist – Luton
Newstaff Employment is currently recruiting an experienced Secretary / Audio Typist for a full-time, permanent position in Luton, Bedfordshire. This office-based role involves providing professional secretarial and administrative support to a busy team, with a particular focus on audio typing, document preparation, diary management and correspondence. We are looking for an organised and efficient Secretary with excellent typing accuracy, strong Microsoft Office skills and the ability to manage competing priorities. The successful candidate will work in a professional office environment, supporting senior managers and ensuring daily administrative tasks are completed to a high standard.
Location: Luton, Bedfordshire
Salary: £27,000–£28,000 per annum plus benefits
Working Hours: Full-Time, Monday to Friday
Job Type: Secretary / Audio Typist
Contract: Permanent
Work Location: Office-Based, 5 Days per Week
Typing Speed: 50–60 Words per Minute
Please note: We do not process applications submitted via third-party websites (except jobfindr, Reed, and Workable). To ensure we review your application, please apply directly through our official website.
Key Responsibilities
Produce accurate documents, letters, reports and correspondence from audio recordings.
Complete copy typing and document formatting to a professional standard.
Take dictation and prepare written correspondence as required.
Proofread documents, emails and reports for spelling, grammar and accuracy.
Prepare and format business documents using Microsoft Word.
Provide day-to-day secretarial and administrative support to senior managers.
Manage diaries, schedule appointments and coordinate meetings.
Organise meeting arrangements and maintain accurate calendar information.
Answer incoming telephone calls in a professional and courteous manner.
Respond to general enquiries and direct callers to the appropriate department.
Handle incoming emails and distribute correspondence when required.
Maintain organised electronic and paper filing systems.
Scan, copy and file documents accurately.
Update spreadsheets and administrative records using Microsoft Excel.
Ensure confidential information and sensitive correspondence are handled appropriately.
Monitor deadlines and prioritise urgent secretarial tasks.
Maintain accurate records of appointments, correspondence and administrative activities.
Liaise with colleagues and departments to support efficient office operations.
Follow established office procedures and document management standards.
Complete additional general administrative duties as required.
Essential Skills & Experience
Previous experience working as a Secretary is essential.
Proven audio typing experience and the ability to transcribe recorded dictation accurately.
Fast and accurate typing skills, with a speed of approximately 50–60 words per minute.
Strong copy typing and document formatting abilities.
Experience preparing professional letters, reports and business correspondence.
Excellent proofreading skills and attention to detail.
Strong Microsoft Word skills, including document formatting and editing.
Good working knowledge of Microsoft Excel.
Excellent written and verbal communication skills.
A professional and confident telephone manner.
Experience managing diaries, appointments and meeting arrangements.
Strong organisational skills and the ability to prioritise workloads.
Ability to work accurately under pressure and meet deadlines.
Excellent spelling, grammar and written English.
Confidence handling confidential and sensitive information.
Ability to work independently with minimal supervision.
Strong teamwork and interpersonal skills.
A flexible and proactive approach to administrative responsibilities.
Good time management and multitasking abilities.
A reliable, punctual and professional attitude.
Previous experience supporting senior managers or working in a busy professional office environment would be advantageous.
Why…