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Clean Energy Ventures (CEV), a subsidiary of New Jersey Resources, is seeking a Contract Administrator to manage and coordinate contract review, execution, compliance, and administration. The role supports a variety of agreements, including Engineering Procurement and Construction contracts, project development and acquisition contracts, confidentiality agreements, purchase agreements and any other business-related agreements. The Contract Administrator ensures agreements are executed in accordance with corporate guidelines and that payments and other contractual obligations are fulfilled on time, while collaborating with Procurement, Risk Management, Legal, Treasury, and Accounting.
Major Responsibilities:
• Coordinate agreement approvals, electronic signatures, and execution in accordance with corporate policies and delegation of authority. Interpret contract terms and amendments and monitor compliance with contractual requirements to protect the Company’s interests and mitigate risk. • Partner with Legal, Risk Management, Procurement, and other corporate departments to support contract review, compliance, and execution. Maintain current knowledge of applicable contract management policies and procedures.• Support the Analysts, Development, and Operations teams with the review, execution, and maintenance of project agreements, including PPAs and other long-term agreements, in accordance with CEV and corporate policies.• Prepare amendments, task authorizations, quotes, proposals, and related documentation for professional services and master services agreements. Coordinate required reviews and submit documentation through Onspring.• Maintain complete and accurate contract and project records, including RFP materials, approvals, milestone-payment documentation, executed agreements, and other required records. Ensure documentation is retained in approved systems and repositories in accordance with CEV and corporate procedures.• Ensure the timely delivery of payment for goods and services associated with contracts and other related financial activities, including purchase orders, invoice processing, payment documentation, and accounting codes, in partnership with Accounts Payable, Treasury, and Accounting using Oracle.• Coordinate project acquisition closings with Business Development, Legal, Accounting, Treasury, and other stakeholders to ensure required documentation and deadlines are met.• Work with Legal to ensure all agreements are properly approved in accordance with corporate procedure. Manage the contract signing process and returning contracts by a given deadline. Ensure that all documentation is retained in the correct corporate approved repository.• Coordinate supplier and system administration activities with Master Data Management, Accounts Payable, Treasury, and the Help Desk, including new supplier setup, insurance updates, project code requests, banking changes, and supporting documentation. Serve as a resource for Onspring and Oracle processes.• Maintain effective internal and external working relationships and foster a collaborative, accountable team environment.
Position Requirements:
• Associate’s degree or equivalent in combination of education and administrative experience is preferred.• 3 years of related experience in contract administration, project administration, procurement, or a similar function preferred.• Strong organizational skills with the ability to manage multiple contracts, priorities, and deadlines simultaneously.• Effective written and verbal communication skills with…