- Where
- New Orleans, LA, United States
- Level
- Mid
Job Summary:
Reporting directly to the President and CEO, the Executive Assistant to President and CEO provides executive support in a one-on-one working relationship. This is a full-scope executive support role. The right candidate understands that supporting a CEO at this level means no task is too small and no need goes unnoticed. From correspondence to a cup of coffee, everything done in service of the CEO's effectiveness is meaningful work. The Executive Assistant to President and CEO serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and CEO. The Executive Assistant to President and CEO also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant to President and CEO must be creative and enjoy working within a large, fast-paced, demanding environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to maintain confidentiality, exercise good judgment in a variety of situations, possess strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant to President and CEO will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Roles and Responsibilities:
Executive Support:
Completes a broad variety of administrative tasks for the President and CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; viewing, maintaining, and preparing confidential information; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
In partnership with the President and CEO, manages and safeguards the President and CEO’s calendar, ensuring priorities are met and commitments are honored. Serves as a strategic liaison, facilitating effective access to the President and CEO’s time and office while balancing organizational needs.
Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to President and CEO's programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President and CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
W orks closely and effectively with the President and CEO to ensure timely awareness of upcoming commitments, responsibilities, and required follow-up. Monitors organizational matters and emerging issues, providing proactive updates and context to support informed decision making.
Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President and CEO, including initiatives with organizational impact.
Successfully executes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that enable the President and CEO's ability to effectively lead the company.
Effectively prioritizes competing demands, addresses matters with urgency and sound judgment, and drives projects through to successful completion, often under tight deadlines
Any other duties as assigned.
Board Liaison:
Serves as the President and CEO's administrative liaison to Volunteers of…