Position Summary
The Human Resources Coordinator provides administrative and operational HR support for Therma-Stor and a group of Madison Air businesses within the Dehumidification and Dedicated Outdoor Air System (DOAS) space. Working across five distinct businesses, this role coordinates recurring HR processes, supports leaders and employees, and helps ensure work is completed accurately, consistently, and on time.
This is a highly collaborative role that requires strong organization, sound prioritization, and proactive communication with both direct and indirect leaders. The coordinator will gain broad exposure to recruitment, onboarding, employee relations, employee engagement, safety, reporting, and project management while developing a strong understanding of multiple businesses and operating models.
Key Responsibilities
Serve as a responsive first point of contact for routine employee and manager HR questions; resolve administrative matters and elevate employee relations or other complex issues to the appropriate HR leader.
Support full-cycle recruiting activities for hourly and salaried positions, including job postings, interview scheduling, candidate communication, pre-employment steps, and new-hire documentation.
Coordinate onboarding and orientation activities across supported businesses, ensuring leaders, new hires, and internal partners receive timely information and required materials.
Support employee relations processes through documentation, meeting coordination, follow-up tracking, and consistent application of established HR practices.
Coordinate employee engagement activities, communications, recognition efforts, events, and follow-up actions.
Support safety administration and related HR activities, including training coordination, documentation, reporting, communication, and action-item follow-up.
Maintain employee data and records in HR systems; support personnel file audits, reporting, and accurate recordkeeping.
Maintain and distribute recurring HR metrics and reports, including headcount, attendance, recruiting, and other people-related measures.
Support benefits administration, open enrollment, and other recurring HR programs as assigned.
Coordinate annual talent reviews, succession planning, performance-review cycles, calibration preparation, and monthly business and people performance reviews.
Manage assigned cross-business projects by establishing work plans, tracking milestones and owners, communicating status, and escalating risks or competing priorities.
Anticipate administrative needs, identify process gaps, and recommend practical improvements that strengthen consistency, communication, and execution across the supported businesses.
Working Relationships and Role Expectations
Build effective working relationships with HR leaders, business leaders, managers, employees, and shared-service partners across five businesses.
Proactively communicate priorities, progress, risks, and required decisions to direct and indirect leaders.
Balance business-specific needs with consistent Madison Air and Therma-Stor HR practices.
Use sound judgment, maintain confidentiality, and know when to independently act, seek guidance, or escalate an issue.
Organize work across multiple stakeholders, recurring deadlines, and changing priorities without losing follow-through.
Qualifications
Bachelor's degree in Human Resources, Business, or a related field preferred, or an equivalent combination of education and relevant experience.
Prior experience in HR coordination, project coordination, executive or administrative support, recruiting coordination, or a similar role preferred.
Strong organizational and project-management skills, with demonstrated ability to prioritize multiple assignments and recurring deadlines.
Clear, proactive written and verbal communication skills, including comfort working with leaders who do not directly manage the role.
Strong attention to detail and commitment to accurate, timely…