RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE REQUIRED FOR START: Yes
CLEARANCE TYPE: Top Secret
TRAVEL: No Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman Space Systems has an opening for an Administrative Assistant - Level 3 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, CA , reporting to a program director within the Advanced Tactical Missions (ATM) business unit within the Space Systems Sector. This role is a vital member of the leadership team, which by nature of the position involves high-level contacts and exposure to sensitive programs, new business, personnel, and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.
We are seeking an independent thinker with a track record of excelling in a dynamic, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to organize and prioritize tasks independently, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.
Primary responsibilities of this role will include, but are not limited to:
Make travel arrangements for international and domestic travel, prepare expense reports and maintain pertinent travel documentation.
Answer questions and solve problems related to office operations and established policies and procedures.
Organize, maintain, and deconflict schedules, meetings, and travel arrangements
Perform office functions, including (but not limited to): Setting up and maintaining files
Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations
Maintaining and ordering supplies
Facilitates meeting/event functions, including (but not limited to): Arranging meetings and conferences
Supports setup and meeting logistics and conference room events
Support coordination and integration of meeting material from team
Support event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing
Support onboarding activities for new hires including but not limited to seating arrangement, ordering of IT hardware,
Collaborate with administrative professionals in related organizations, as appropriate.
Gathering, compiling, and reporting on information relevant to organization, and for inputs into newsletters, communications, and collaboration platforms.
Interface and communicate with all levels of program personnel and customers, professionally representing the corporation and organization.
Process visit requests, badges and accounts forms.
This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company. Continued employment thereafter will be subject to maintenance of the level of clearance and program access required for the position in the future. *
Basic Qualifications:
High School diploma or equivalent AND minimum…