Practice Group / Department:
Corporate Team 1 Leadership - Luxembourg
Job Description
Norton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.
Our vision is to be a world class business, profitable, ambitious, cooperative and considerate, supporting our clients and people through our global business principles of Quality, Unity and Integrity.
With over 7,000 employees worldwide, our culture is the thread that connects us. Our strategy and culture are closed connected – defined by shared ambition, global collaboration and a one-team mindset. We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences. Alongside the right skills and experience, we are looking for people who are innovative, commercially minded, and motivated by the impact of the work they do – ready to share in our ambition and help shape what comes next.
Because while individuals can do well, together we achieve something extraordinary.
The Luxembourg team
The Norton Rose Fulbright Luxembourg office, established in June 2017, consists of a dynamic and
enthusiastic team that works closely with colleagues across our global network. We offer our employees
and associates the opportunity to play an integral role in strengthening the firm's presence within the
Luxembourg market.
Our team is made up of experienced and multilingual lawyers with extensive knowledge of the
Luxembourg legal and regulatory environment. We advise clients across the firm's core practice areas,
including Corporate, M&A and Securities, Investment Funds, Banking and Finance, Real Estate, and
Tax.
Alongside our legal teams, our Business Services professionals play a vital role in the success of the
office. Bringing together experts from People & Culture, Finance, Office Services, Marketing and
Business Development, and Executive Assistant functions, they provide essential support to both our
lawyers and clients.
As a collaborative and dynamic team, they help drive the firm's day-to-day operations, support key
business initiatives, and contribute to a positive and inclusive workplace. Whether managing critical
processes, delivering high-quality client-focused support, or leading office-wide projects, our Business
Services professionals are an indispensable part of our continued growth and success.
Availability, quality and responsiveness are the hallmarks of our team.
The Role
The Executive Assistant will organize and manage the day-to-day administrative and office support
activities for our legal teams. The role involves providing fee earners with effective, high-quality
document production, practice administration, and administrative support tailored to their specific
requirements.
The Executive Assistant will also perform any other duties as may be required and assigned by their
supervisor to ensure the efficient operation of the Department, Office, and Firm.
Specific responsibilities include:
General administrative support:
Diary management: organisation of internal/external business meetings (booking location,
Sending calendar invites, coordinating video/audio...)
Documentation assistance: scanning and printing jobs, bible creation, closing preparation,
Liaising with doc production, filing (notably on IManage), proofreading
Prepare correspondences (letters, emails) using document management software (Microsoft Office 365, including Word, PowerPoint and Excel, pdfDocs, Adobe etc.)
Ordering RCS Extracts, AoA, RBE extracts, certified versions
RCS: Filings & follow-up
Expense claims preparation (Chrome River)
Team management and coordination with other support services
Translation of documents
Paralegal tasks for the Corporate team
Matter and financial…