About Northern Trust
As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.
Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.
With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
The opportunity
You will take ownership of the day-to-day governance and company secretarial requirements of an allocated portfolio, applying sound judgement and acting as a reliable point of contact for clients, directors, and colleagues. The role offers direct exposure to boards and senior stakeholders across listed funds, private equity structures, fiduciary entities, and other corporate vehicles.
Alongside your own portfolio responsibilities, you will provide practical support, guidance, and knowledge-sharing to more junior colleagues. This is not a line-management role, but you will be expected to help others build technical capability, improve the quality of their work, and develop confidence in handling governance matters.
What you will do
Governance and board support
· Coordinate the end-to-end board and committee meeting process, including annual calendars, agendas, paper collation, board-pack distribution, attendance, and follow-up.
· Draft clear, accurate, and appropriately detailed minutes, written resolutions, shareholder resolutions, and other governance documentation.
· Maintain action trackers and support the timely completion of decisions and actions arising from meetings.
· Work closely with chairpersons, directors, clients, relationship managers, and internal stakeholders to support effective governance arrangements.
· Support applicable listing and governance obligations, including relevant monitoring, approvals, announcements, share buy-backs, and tap issues.
Statutory and entity administration
· Manage the statutory and company secretarial requirements of an allocated portfolio, ensuring records are complete, accurate, and maintained within required timescales.
· Maintain statutory registers and corporate records, and coordinate annual and ad hoc filings, annual validations, changes to officers, share transfers, capital changes, and other corporate actions.
· Arrange the approval and execution of entity documentation, maintaining appropriate evidence of authorisation and completion.
· Apply relevant company law, regulatory requirements, governance codes, constitutional documents, and internal procedures, escalating complex or judgement-based matters appropriately.
Stakeholders and colleague development
· Build credible working relationships with clients, directors, colleagues, regulators, registries, legal advisers, auditors, and other professional advisers.
· Provide responsive, practical, and technically sound company secretarial and governance support, taking ownership of queries and deliverables.
· Assist less experienced colleagues with technical queries, work planning, and the practical application of procedures and governance requirements.
· Provide constructive review and feedback on work, share knowledge and good practice, and contribute to an environment in which junior colleagues can develop, without formal line-management responsibility.
· Handle confidential and sensitive information with appropriate care, discretion, and professional judgement.
Risk, technology, and improvement
· Complete work in accordance with applicable procedures, controls, service standards, and record-keeping requirements,…