The Accounts Payable Assistant Manager leads, coordinates, and oversees the property’s end-to-end disbursement and financial obligations cycle. This role ensures that payments to vendors, contractors, and intercompany accounts are processed with absolute accuracy, punctuality, and regulatory compliance. Serving as the primary internal control checkpoint before funds are released, the role optimizes cash flow through strategic payment planning. The Assistant Manager also guides and develops the accounts payable team, resolves complex billing discrepancies, and leads automation and audit processes in line with the exacting ultra-luxury standards of Omni Hotels & Resorts. As a supervisory and leadership position, the focus shifts from operational data entry toward financial analysis, team leadership, strict working capital control, and optimization of technology systems in line with Omni Pontoque Resort at Punta de Mita guidelines.
Essential Functions
Establish and maintain a close strategic partnership and open communication with the Purchasing department (the origin of the procurement and invoice-receipt cycle), ensuring clear, concise, and collaborative teamwork to prevent inefficiencies and resolve discrepancies immediately.
Supervise, audit, and periodically clean up the Purchase Order (PO) module in the Birchstreet (BSS) platform in direct coordination with the Purchasing lead, ensuring the system remains clean and free of obsolete or duplicate orders, with strict control over outstanding spend commitments.
Ensure comprehensive control, periodic review, and optimal health of the AP Aging Report, keeping the portfolio clean with strict maturity of no more than 30 days and performing immediate analysis and intervention on any account that exceeds this term.
Supervise and coordinate the daily workflow of the accounts payable team, ensuring timely, accurate, and properly classified recording of all of the property’s financial commitments.
Authorize and validate three-way matching and the release of high-value or complex invoices in the Birchstreet corporate platform, ensuring compliance with the delegation of authority matrix.
Design and execute the weekly and monthly payment calendar (SPEI transfers, ACH, checks, and international payments), balancing key vendor priorities with the resort’s cash flow goals.
Lead the accounts payable month-end close process, ensuring accurate reconciliation of the subledger to the general ledger, proper estimation of accrued expense provisions, and issuance of the analytical AP Aging Report.
Audit reconciliations of statements from the most critical vendors and of intercompany charges, resolving disputes or discrepancies that the operating team has been unable to settle.
Monitor and optimize the use of automation and ERP technologies (such as Oracle and Birchstreet), promoting the transition to efficient, paperless processes.
Ensure strict compliance with Mexican tax policies (SAT requirements for CFDI, payment complements, third-party tax withholdings, and VAT) and with corporate compliance regulations under US GAAP and Mexican NIF.
Serve as the primary Finance liaison to hotel Department Heads and corporate directors, advising on accrual budgeting, purchasing policies, and approval workflows.
Coordinate and respond to internal, external, and tax audit requirements, preparing supporting documentation, accounting samples, and expense variance analyses.
Develop, train, and evaluate the performance of direct reports, fostering an environment of high accountability, collaboration, continuous improvement, and professional growth.
Minimum Requirements
Minimum of 3 to 4 years of experience in accounts payable or general accounting, with at least 1 to 2 years in a supervisory, management, or assistant manager role within the luxury hospitality industry or large-scale resorts.
Education: Bachelor’s degree in Public Accounting, Finance, or Business Administration. A professional degree and license are…