Job Posting Title
WIOA Programs Administrative Coordinator
Agency
290 EMPLOYMENT SECURITY COMMISSION
Supervisory Organization
WIOA Policy & Governance
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Annual Salary - $45,000.00 - $48,000.00 (Based on education and experience)
Job Description
If applicable, please upload a copy of your two most recent performance reviews along with your resume.
Applicants must be authorized to work in the U.S. for any employer at the time of application. The agency is unable to sponsor or take over sponsorship of an employment visa.
Job Type/Salary/Location
Full-time
Vacancies: One
Salary: $45,000.00 - $48,000.00 annually (Based on education and experience)
Primary Working Hours: M-F; 8:00am - 5:00pm
FLSA Status: Non-Exempt
Location: Statewide
Supervisory: Not Applicable
Travel: Occasional
Benefits
The State of Oklahoma offers a comprehensive Benefits Packet , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
Position Summary
The WIOA Programs Administrative Coordinator provides centralized administrative, organizational, and operational support for statewide workforce programs and initiatives. The position coordinates schedules, meetings, records, correspondence assignments, and shared resources to help the team operate efficiently and meet established deadlines. The coordinator serves as a central point of administrative support for department leadership and staff, helping ensure that specialized team members can remain focused on their assigned program, policy, governance, performance, and technical-assistance responsibilities.
Position Essential Functions
Coordinate calendars, meetings, conference calls, and stakeholder activities, including scheduling, invitations, reminders, room or virtual-platform arrangements, and follow-up communications.
Prepare meeting materials, agendas, attendance records, notes, action-item lists, and other supporting documents; monitor assigned follow-up items and communicate approaching deadlines.
Draft, format, proofread, and distribute routine correspondence, presentations, reports, forms, guidance materials, and other workforce-program documents in accordance with agency standards.
Maintain organized electronic records, shared folders, SharePoint resources, contact lists, distribution lists, and document-control practices to support accessibility, accuracy, and continuity of operations.
Maintain administrative tracking tools for assignment, deliverables, approvals, technical-assistance requests, meetings, events, and other unit activities; provide routine status updates to the manager and appropriate staff.
Support the coordination and documentation of Governor’s Council, committee, partner, stakeholder, and workforce-system activities as assigned.
Receive, route, and monitor requests and correspondence to ensure they reach the appropriate staff member and receive timely follow-up; elevate unresolved or time-sensitive matters to the manager.
Assist with onboarding activities, supply and resource coordination, travel documentation, purchasing or personnel paperwork, and other internal administrative processes in coordination with the appropriate agency divisions.
Compile information provided by team members and other departments for routine summaries, status reports, contact lists, meeting packets, and operational updates without assuming ownership of source-data creation or official program reporting.
Coordinate recurring administrative processes and recommend practical improvements that strengthen consistency, reduce duplication, and improve team workflow.
Provide courteous and timely assistance to internal…