About One Acre Fund
Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post.
Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications
About the Role
Tupande Procurement Senior Coordinator plays a critical role in ensuring smooth and efficient execution of procurement projects by closely aligning with business units (BUs) needs, controlling spend, and improving procurement processes. This role involves managing the full procurement lifecycle for assigned BU procurement projects, supporting supplier and stakeholder relationships, driving process improvements, and maintaining strict contract management and compliance. The coordinator also provides performance tracking and reporting to facilitate strategic decision-making and continuous enhancement of procurement activities.
Responsibilities
Targeted process and performance improvement
Support cross-functional improvement initiatives by helping develop templates, SOPs, and training materials.
Coordinate periodic reviews with assigned Business Units to clear aged Procurement Requests (PRs) and Purchase Orders (POs).
Perform root cause analysis to identify bottlenecks and improve PR to PO turnaround time.
Identify capability gaps and propose practical, incremental improvements to strengthen processes and team performance.
Facilitate effective collaboration between BU and PRO teams to ensure alignment on priorities, timelines, and deliverables.
Promote proactive communication between BU units and PRO to support timely planning, coordination, and issue resolution.
Strategic sourcing responsibilities
Define the scope and profile of assigned procurement categories.
Conduct comprehensive spend analysis, market analysis, and profile demand/supply markets to identify opportunities.
Develop strategic sourcing strategies, setting clear objectives for cost savings, quality improvement, risk mitigation, and determining appropriate tactics.
Identify, evaluate, and pre-qualify potential suppliers based on strategic needs.
Lead RFx processes, including negotiation of pricing, Service Level Agreements (SLAs), payment terms, delivery windows, and change management processes, while integrating selected suppliers into planning systems.
Finalize and execute contracts, ensuring all terms and conditions are clearly defined and favorable.
Monitor supplier performance against contract terms, drive continuous improvement initiatives, and hold regular business review meetings to ensure costs are consistently driven down.
Reporting and documentation
Prepare routine reports and dashboards on procurement project progress, highlighting status updates, risks, and key actions for timely decision-making.
Support data collection and analysis, including responding to ad-hoc market research requests that inform sourcing decisions and category strategies.
Capture and document supplier performance data to help drive improvements in service levels, quality, and on-time delivery.
Analyse cost drivers by Business Unit, identifying short-, medium-, and long-term trends to support planning and spend management.
Work with other BU coordinators to promote standardization…