One Federal Solution is seeking a detail-oriented and organized Administrative and Financial Support Specialist to provide administrative, financial, accounting, records management, inventory, and operational support to the Drug Enforcement Administration (DEA).
The individual will be responsible for supporting daily program operations, processing financial and accounting documentation, maintaining property and inventory records, preparing reports, managing electronic and hard-copy files, and assisting with procurement and warehouse mail management activities.
The ideal candidate will possess strong administrative and analytical skills, excellent attention to detail, and the ability to manage multiple assignments while maintaining accuracy, efficiency, and compliance with established procedures.
Key Responsibilities
Provide comprehensive administrative support, including data entry, data configuration, drafting and editing correspondence, document duplication, and electronic and hard-copy file management.
Analyze and process financial and accounting reports, deliverables, accounts payable, cost accruals, obligations, and disbursements.
Review electronic and hard-copy records for accuracy, completeness, consistency, and data integrity.
Analyze records and financial data to identify trends, patterns, discrepancies, and anomalies.
Develop, maintain, and update spreadsheets, databases, tracking tools, reports, and presentations using Microsoft Office applications.
Assist with scheduling, coordinating, and preparing program activities, organizational meetings, working groups, and briefings.
Perform general office support functions, including answering telephones, distributing mail, maintaining calendars, data entry, document scanning, and coordinating meetings and conference rooms.
Configure and maintain Excel spreadsheets and databases tracking movable property, capitalized and non-capitalized assets, vehicles, portable electronic devices, office supplies, and first-class mail.
Manage, organize, track, validate, and report property, equipment, supply, and financial information.
Maintain spreadsheets tracking financial obligations, accounts payable, receivables, and disbursements.
Monitor the preparation, submission, and delivery status of financial and program-related deliverables.
Review procedures to ensure all required documentation is completed and submitted for equipment, property, supplies, and first-class mail transactions.
Conduct research and data collection to locate missing information, resolve discrepancies, and maintain accurate records.
Receive and inspect equipment, affix inventory barcodes, and generate and maintain inventory records.
Provide customer service and administrative support to DEA stakeholders, responding to inquiries and assisting with operational requests.
Process information using various word processing and Microsoft Office applications.
Support the DEA Warehouse Mail Management Program through reporting, tracking, data analysis, coordination, and training activities.
Assist with maintaining employee profiles and managing the inventory of supplies and equipment within IRMS (Warehouse Supply Management System).
Assist with preparing, organizing, and compiling acquisition and procurement packages.
Prepare letters, files, forms, reports, and other requested documentation accurately and within established deadlines.
Communicate with appropriate personnel to obtain, verify, and clarify necessary information.
Provide administrative, legal, and technical support as required.
Oversee subordinate work efforts, identify operational problems and issues, and develop strategies for resolution.
Perform additional administrative, financial, records management, and program support duties as assigned.
Minimum Qualifications
Minimum of four (4) years of relevant professional experience.
High school diploma or equivalent.
Must have the ability to obtain and maintain a SECRET security clearance.
Relevant…