Online Education Services (OES) is a purpose-driven organisation dedicated to transforming lives through access to high-quality online education. We partner with leading universities, training institutes and professional bodies to create innovative, student-centred learning experiences.
As a proud member of the SEEK Group , we combine the reach of a global organisation with a collaborative, values-driven culture. Our vision is to be the world's most impactful enabler of education , and every member of our team contributes to making that possible.
The Role
are looking for a highly organised, proactive and detail-oriented Academic Administrator to join our UK team, supporting the Academic Director and Academic Quality team .
This is a varied role involving academic scheduling, assessment administration, student enrolment, tutor coordination and academic quality processes.
You will help ensure academic activities run smoothly by maintaining accurate records, coordinating meetings and documentation, supporting university partner requirements and managing multiple administrative priorities.
This is an excellent opportunity for someone who enjoys working collaboratively, takes initiative and wants to contribute to an organisation focused on student success.
What You'll Be Responsible For
Academic coordination – organising meetings, schedules, agendas, minutes and documentation to support academic operations and university partner quality assurance requirements
Academic support – assisting with academic projects, reporting and developing process maps and procedural guidelines
Complaints and student feedback – maintaining complaints and academic integrity registers, compiling reports and supporting student feedback and continuous monitoring activities
Online tutor administration – supporting tutor recruitment, contracts, module allocations, records, invoicing, payroll and ad-hoc payments
Assessment administration – coordinating assessment processes, including referrals, deferrals, extenuating circumstances, resits, moderation, results reporting and Examination Boards
Student enrolment – supporting enrolment through SITS, maintaining accurate records, preparing reports and checking student module allocations
General administration – preparing student status letters, administering student ID cards, supporting staff onboarding, expense reconciliation and other academic administrative activities
Who You'll Work With
You will report to the Academic Director and work closely with Programme Leads, the Programme and Student Success Manager and university partner administrators .
You'll collaborate with colleagues and external stakeholders to support the effective coordination of academic activities and administrative processes.
Requirements
Experience & Skills
We are looking for someone with strong administrative experience, excellent organisational skills and a proactive, solutions-focused approach.
To succeed in this role, you will need:
Previous experience in an administrative or coordination role , managing a variety of responsibilities
Excellent organisation and time-management skills , with the ability to manage competing priorities and deadlines
Strong attention to detail , particularly when maintaining records, preparing documentation and reporting information
High levels of IT and computer literacy , with the ability to quickly learn new systems
Experience in data reporting and administrative record-keeping
Excellent written, verbal and interpersonal communication skills
A proactive, resourceful approach, with the confidence to work independently and use your initiative
Flexibility to take on new tasks and adapt to changing requirements
The ability to work collaboratively in a high-performing, values-driven team
A tertiary qualification, or substantial progress towards completing one , is highly desirable.
About You
You are an organised, dependable and proactive administrator who enjoys bringing structure to a busy working…