Multi-site Dermatology Group Seeks Accounts Payable and Procurement Manager
Optima Dermatology is recruiting an Accounts Payable Supervisor to join our Practice Support Center, based in Portsmouth, NH.
Location: 111 New Hampshire Ave. Portsmouth, NH 03801
Schedule: Full-Time - Hybrid - Monday - Friday
About Us:
Optima Dermatology is a rapidly growing, multi-site dermatology group dedicated to revolutionizing skin care. Our mission-driven team is committed to providing exceptional patient care while building the most defensible healthcare services platform in the country. We pride ourselves on a collaborative, engaging, and high-performing culture where your work truly makes a difference.
Position Summary:
We are seeking a detail-oriented and strategic Accounts Payable Supervisor to join our Practice Support Center in Portsmouth, NH. Reporting to the Financial Controller, this key role will lead the centralized accounts payable function across all sites. The ideal candidate is a hands-on leader and exceptional communicator who thrives in a fast-paced environment, can juggle multiple priorities and deadlines at once, and brings a strong understanding of internal controls, vendor management, and process optimization. You will be responsible for ensuring accurate and timely payments, maintaining compliance with company policies, and streamlining payables processes to support both clinical and administrative teams. This role will also serve as the primary point of contact for vendors on invoicing and payment matters, while optimizing payment timing and cash management across the organization. This position plays a vital role in ensuring operational efficiency, financial integrity, and strong vendor relationships through well-managed payables processes.
Key Responsibilities
Accounts Payable
Oversee full-cycle accounts payable for all 28 plus locations
Ensure accuracy and timeliness of invoice processing, approvals, and payments
Reconcile vendor statements and resolve discrepancies promptly
Maintain and enforce internal controls related to AP procedures
Manage monthly AP close and assist with accruals and financial reporting
Collaborate with the finance team to ensure budget compliance and audit readiness
Vendor Management & Payments
Manage vendor onboarding, W-9 collection, and maintenance of the vendor master file
Oversee payment runs (ACH, check, wire, and virtual card) and optimize payment timing to capture early-payment discounts
Manage annual 1099 reporting and ensure compliance with tax and regulatory requirements
Standardize invoice submission and approval workflows across locations
Serve as the primary point of contact for vendor inquiries and payment issues
Process Automation & Optimization
Identify manual, repetitive AP tasks and lead automation initiatives such as OCR invoice capture, automated approval routing, and electronic payments
Map, document, and continuously improve end-to-end AP workflows to reduce cycle times and processing costs
Partner with IT and finance systems teams to optimize Sage Intacct and related AP tools and integrations
Track process and AP staff productivity metrics (e.g., invoices processed per FTE, cost per invoice, invoice cycle time, exception and error rates, days to pay) and drive improvements based on results
Develop and maintain standard operating procedures and train staff on new processes and tools
Leadership & Strategy
Supervise and mentor AP staff, set clear productivity and accuracy goals, and monitor individual and team performance against those goals
Communicate clearly and proactively with clinic managers, department managers, operations, finance, and vendors, providing timely updates on payment status, policy changes, and process improvements
Work effectively under pressure in a fast-paced environment, balancing multiple concurrent priorities, including payment runs, month-end close, vendor issues, and improvement projects, while meeting all deadlines
Evaluate and implement…