Important Notifications:
Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.
Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.
Department:
Finance and Administration
-
Special Instructions to Applicants:
This is an Internal Employment Opportunity.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
For additional information please contact: Morgan Hatch at morgan.hatch@oregonstate.edu or 541-737-0577
Job Summary:
This is an Internal Employment Opportunity
The Business Services Tax & Compliance team is seeking a Business Services Tax & Compliance Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position .
This position is part of the Business Services Tax & Compliance team, within Business Services, which is part of the Controller’s Unit. This position exercises independent judgment in the interpretation and application of accounting principles, payroll tax regulations, university policies, collective bargaining agreements, and Workday payroll processes. The position analyzes complex financial and payroll data, evaluates risks, identifies corrective actions, and recommends process improvements that support compliance and operational effectiveness.
Decisions made by this position directly impact:
Payroll accuracy and timeliness.
Compliance with federal, state, and local tax laws.
University financial reporting and reconciliations.
Employee pay, deductions, and benefits administration.
Banking and cash management processes.
Internal control effectiveness and audit outcomes.
This position reviews and approves significant payroll-related transactions, including payroll disbursements exceeding $45 million per payroll cycle and payroll deduction remittances exceeding $15 million. Errors or delays could result in financial loss, regulatory penalties, audit findings, reputational risk, and impacts to employee compensation.
Key Duties:
Coordinate preparation, review, and submission of quarterly federal, state, and local payroll tax filings, as well as reporting and payments to other entities (PEBB, PERS, etc.)
Supervision of payroll accounting staff
Oversee reconciliation of 150+ payroll accounts
Monitor changes in federal, state, and local payroll tax regulations and recommend procedural updates to maintain compliance
Participate in Workday Sustainment activities
Qualifications:
Required Qualification:
Bachelor’s degree in Business, Accounting, or related area.
3 years of experience providing administrative/financial support to a program or office.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred qualifications:
Four (4) or more years of experience in payroll accounting, payroll tax administration, payroll operation, or financial compliance.
Workday Payroll, Finance, or HCM experience.
Workday Payroll Administrator training and experience,
Experience supervising or leading professional staff.
Experience developing reports and analyzing payroll, finance, or operational data.
Strong communication, problem-solving, and customer service skills.
Demonstrable commitment to promoting and enhancing diversity
Strong verbal and written communication skills to interact effectively with Finance clients, cross-functional colleagues, and IT.
Knowledge of GAAP, governmental accounting, internal controls, and…