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Job Title:
Executive Administrative Assistant - Government Resource Center
Department:
Health Sciences | Government Resource Center
The Ohio Colleges of Medicine Government Resource Center (GRC) invites applications for an Executive Administrative Assistant who provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the Director and Associate Director of the GRC, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters.
Working within established priorities and procedures, the position applies professional judgment to support executive priorities, governance activities, and administrative operations aligned with GRC’s strategic initiatives and state agency partnerships. Serves as a primary liaison with senior university and medical center leaders, faculty, staff, and external partners regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities. Anticipates, triages, and resolves complex administrative issues within established college, university, and office policies, escalating precedent-setting matters as appropriate.
Develops and/or maintains working knowledge of health policy trends and GRC strategic initiatives to prepare briefing documents and assist in reviewing memos, presentations, and reports for leadership and external stakeholders, including the Ohio Council of Medical School Deans. The position shares information across GRC programs and partners on routine and non-routine matters, flags issues for leadership attention, and helps communicate policy and program developments to support operational decision making.
The position supports facility operations, space utilization, and administrative workflow protocols to meet GRC’s evolving needs as a large hybrid organization. The Administrative Specialist reviews administrative processes, recommends opportunities to improve coordination and efficiency, and helps maintain procedures consistent with university requirements. Supports GRC administrative operations, meetings, retreats, records, and special projects as assigned.
Required Qualifications
Bachelor's degree or equivalent experience. 2 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.
Additional Desired Qualifications
2-4 years of progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, public sector, health sciences,…