Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people’s lives by offering memorable experiences, giving back to our communities and honoring God in all that we do. We are focused on long-term value creation and sustainable growth.
Our Guiding Principles:
Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment
Commercial Coordinator
Administrative, Sales, Marketing & Revenue Support
Location: [Insert location]
Employment Type: [Full-time/Part-time]
Compensation: $28–$30 per hour
Department: Commercialization
Reports To: SVP, Commercialization
Position Overview
Pacific Hospitality Group is seeking an experienced and highly organized Commercial Coordinator to provide administrative, marketing, sales, and revenue support across the organization.
This role is responsible for managing executive and team calendars, coordinating meetings and follow-up, supporting invoicing and billing processes, maintaining commercial systems and records, and assisting with marketing campaigns, sales reporting, revenue initiatives, and special projects.
The ideal candidate will be a proactive, detail-oriented professional with strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced hospitality environment. The successful candidate will have more than five years of relevant experience , including meaningful administrative responsibilities.
Key Responsibilities
Administrative and Executive Support
Manage the SVP of Commercialization’s calendar, including appointments, meetings, conference calls, reminders, and schedule changes.
Coordinate meetings with internal and external stakeholders while resolving scheduling conflicts.
Prepare and distribute meeting invitations, agendas, materials, and follow-up communications.
Attend sales, marketing, revenue, and commercial meetings as needed.
Take clear meeting notes and distribute summaries, decisions, action items, owners, and deadlines.
Provide administrative support for the Commercial, Sales, Marketing, and Revenue teams.
Assist with preparing presentations, reports, correspondence, and other business documents.
Coordinate travel arrangements, accommodations, itineraries, and expense reports as needed.
Maintain organized digital files, records, calendars, and team resources.
Invoicing, Billing, and Vendor Administration
Receive, review, organize, and route vendor and customer invoices for processing.
Track invoice status, payments, and outstanding items.
Assist with billing-related follow-up and reconciliation of marketing and commercial expenses.
Maintain organized records of invoices, contracts, receipts, and supporting documentation.
Coordinate with Finance and vendors to resolve discrepancies or missing information.
Marketing Coordination
Support organic marketing activity on Nextdoor, LinkedIn, Google Business Profile, and Wikipedia, as appropriate.
Coordinate marketing pop-ups and related promotional activities.
Assist with preparing, editing, and distributing marketing content, presentations, newsletters, and reports.
Create and distribute the quarterly Corporate Marketing Newsletter.
Coordinate with property and corporate teams to collect updates, achievements, announcements, and upcoming initiatives.
Support marketing campaigns by organizing timelines, assets, approvals, communications, and deliverables.
Maintain marketing calendars and project trackers.
Salesforce Marketing Cloud Project Support
Support the integration and ongoing use of Salesforce Marketing Cloud.
Serve as a liaison between Sales and Marketing to coordinate campaign needs, content, timing, and approvals.
Assist with building audience segments and campaign lists.
Support the…