Job Title
PA & Office Manager, Korea
Job Description
Personal Assistant & Office Manager, Korea
The Role
This role provides comprehensive executive, administrative, and operational support across Asia. The position combines Personal Assistant responsibilities for senior leaders and Client Solutions teams and with responsibility for office operations, facilities, vendor management, finance administration, IT coordination, travel management, and employee engagement activities.
The role acts as a key liaison between local, regional, and global stakeholders to ensure efficient day-to-day operations and exceptional business support.
Personal Assistant Responsibilities
· Assisting the stakeholders with calendar management, including arranging meetings, dealing with conflicting commitments and acting as a gate keeper for meeting requests
· Assisting with managing email inbox where appropriate
· Maintain professionalism and strict confidentiality with all materials
· Working closely with the Global PA team on Leadership and Executive team meeting scheduling as required
· Assisting with ad hoc travel arrangements and liaising with travel providers, including flights and accommodation when required
· Recording travel expenditure for reconciling against invoices from the travel agent
· Expense processing and budget management
· Producing first drafts of PowerPoint Presentations for Leadership team meetings as required
· Proactive approach in the run-up to meetings, e.g., drafting agendas, circulating pre-read materials, planning sessions for Leadership Teams and arranging committee meetings
· Planning for Senior Leaders to sign documentation
· Dealing with ad-hoc requests from the business including but not limited to support for internal Networks & Committees and events, administrative support for Marketing teams.
Office Operations & Workplace Management
· Oversee day-to-day office operations, facilities management, maintenance, and workplace environment.
· Manage office access control, seating arrangements, parking allocation, and office layouts.
· Ensure continuous availability of office supplies, equipment, and workplace resources.
· Monitor office utilities and maintenance expenses and provide reporting to Head Office.
· Manage lease agreements and coordinate with landlords and building management on office-related matters.
· Manage any planned office moves.
Vendor & Stakeholder Management
· Manage end-to-end relationships with office and service vendors.
· Review, validate, and monitor vendor costs, contracts, and service levels.
· Coordinate vendor issue resolution and performance management.
· Identify opportunities for process improvements and cost optimisation.
Financial Administration & Cost Management
· Monitor office budgets and support cost control initiatives.
· Review, validate, and process invoices in accordance with company policies.
· Manage corporate card expense reconciliation and submission.
· Support executive expense reporting and finance administration.
· Record and reconcile travel expenditure against invoices from travel providers.
· Identify opportunities to improve efficiency and reduce operational costs while maintaining service quality.
Head Office & Regional Coordination
· Serve as a key point of contact between local offices, regional teams, and Head Office.
· Prepare reports, perform monitoring analysis, and support ongoing operational reviews.
· Facilitate communication across multiple stakeholders and time zones.
IT Coordination & Administrative Support
· Act as the primary liaison for local IT matters and outsourced IT service providers.
· Coordinate resolution of day-to-day technology and telephony issues.
· Manage IT-related vendors, costs, and support services.
· Oversee office asset management,…