When our values align, there's no limit to what we can achieve.
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
About Parexel
Parexel is a leading global clinical development partner delivering insight-driven clinical and consulting solutions to the life sciences industry. With 22,000+ employees worldwide, we partner with biopharmaceutical companies and research sites to design and deliver patient-focused clinical trials that broaden access and make research a care option for anyone, anywhere.
We work with focus, agility, and shared purpose, moving with urgency to address patient needs and accelerate the delivery of new therapies. We embrace bold thinking, adapt quickly to change, and continually raise the bar for the speed and quality of clinical research. We are expanding our team and seeking talented individuals to help drive industry-leading innovation, With Heart®.
About The Role
We are seeking a Clinical Study Administrator (CSA) to join our FSP Clinical Operations team in Warsaw (Poland), office based 3 days weekly.
As a Clinical Study Administrator, you will play a critical role in coordinating and administering clinical studies from start-up through execution and close-out. Working within the Local Study Team, you will help ensure the quality and consistency of interventional study deliverables, meeting time, cost, and quality objectives. Acting as the local administrative main contact, you will work closely with Clinical Research Associates (CRAs) and the Local Study Associate Director (LSAD) for the duration of each study.
This position offers the opportunity to contribute directly to the successful delivery of clinical research while building strong partnerships with investigators, sites, vendors, and internal study teams. You will manage essential study documentation, tracking systems, regulatory and site start-up activities, and meeting preparation, helping ensure that every study remains inspection-ready, compliant with ICH-GCP, and focused on high-quality outcomes.
You will join a collaborative, growth-oriented environment where your contributions are highly visible and where continuous learning, professional development, and meaningful impact are part of everyday work. Your organizational skills and attention to detail will help teams deliver studies on time, within budget, and to the quality standards that sponsors and regulators expect.
Key Responsibilities
Assist in the coordination and administration of clinical studies from start-up through execution and closeout.
Serve as the local administrative main contact, working closely with CRAs and the Local Study Associate Director (LSAD) for the duration of the study.
Set up, populate, and accurately maintain information in client tracking and communication tools (such as CTMS, VCV, and SharePoint), and support others in using these systems, except where a dedicated role manages system set-up and updates.
Manage and contribute to the coordination and tracking of study materials and equipment.
Coordinate administrative tasks during the study process, audits, and regulatory inspections, in accordance with company policies and SOPs.
Lead the practical arrangements for, and contribute to the preparation of, internal and external meetings, including study team meetings, monitor meetings, and investigator meetings.
Liaise with internal and external participants and vendors in line with international and local codes.
Prepare, contribute to, and distribute presentation material for meetings, newsletters, and websites.
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