PARTNERSHIP PROJECT INC - Payroll & People Operations Generalist
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Payroll & People Operations Generalist
PARTNERSHIP PROJECT INC
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Payroll & People Operations Generalist
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Description
The Partnership Project is a 501(c)(3) non-profit organization focused on supporting the collaborative efforts of the environmental community. Our programs focus on critical environmental issues, including climate change, emissions reduction, and environmental and climate justice.
We provide fiscal sponsorship and organizational support to our programs, empowering them to undertake the vital work of preserving our planet. Guided by our core principles of Equity, Integrity, Service, and Innovation, we are committed to fostering a healthy environment - both within our workplace and in the broader world. Through these values, we strive to make a meaningful contribution to creating a sustainable and positive impact on our planet and an inclusive workplace where everyone can bring their full and authentic self to do this critical work.
Scope: The Payroll & People Operations Generalist is responsible for the day-to-day administration, coordination, and reconciliation of Partnership Project’s employee benefits and payroll-related processes. This position ensures that employee elections, payroll deductions, benefit contributions, eligibility records, and vendor transactions are accurate and completed on schedule.
This role serves as a key operational connection between employees, People Operations, payroll, benefits vendors, brokers, retirement plan providers, and other external partners. The position provides responsive employee support, researches and resolves discrepancies, maintains accurate records, and helps ensure that recurring payroll and benefits processes run smoothly.
The Payroll & People Operations Generalist reports to the Director of People Operations. The Payroll People Operations Generalist owns day-to-day administration and execution, reconciliation, data integrity, and vendor coordination necessary to support payroll, benefits, compliance, employee programs, and the employee experience.
Job activities include but are not limited to:
Payroll Administration & Reconciliation
Support accurate and timely administration of semi-monthly payroll processes.
Review employee benefit deductions, retirement contributions, leave-related pay adjustments, and other HR-related payroll inputs for accuracy.
Reconcile payroll-related benefit deductions and employer contributions against carrier, benefits platform, and retirement plan records.
Research and resolve payroll discrepancies in coordination with People Operations Generalist, benefits vendors, finance, and the Director of People Operations.
Coordinate payroll changes resulting from new hires, terminations, compensation changes, leave, benefit elections, severance, and other employee status changes.
Maintain payroll-related documentation and audit records.
Support payroll audits and year-end activities, including benefits and retirement-related reconciliation.
Escalate significant payroll discrepancies, financial exposure, or compliance concerns to the Department Leader.
Prepare routine and ad hoc reports related to employee compensation, benefits, employee headcount, and other workforce data, including reports supporting annual compliance requirements.
Payroll Tax & Multi-State Administration
Coordinate the administrative process for registering Partnership Project for state and local payroll, withholding, unemployment insurance, and related tax accounts when the organization begins employing or conducting payroll activity in a new jurisdiction.
Develop systems for tracking and user management for current state tax and unemployment accounts, notices, and task management related to multi-state administration.
Gather and maintain required…