Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote
Executive Support | Operations Coordination | Compliance | CRM | ITAD
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, we’re hiring on behalf of one of our clients for an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within a structured IT Asset Disposition (ITAD) environment.
This is not a traditional administrative support role. It’s a high-trust, execution-focused position where operational accuracy and attention to detail are critical. You’ll serve as the operational backbone that keeps documentation organized, workflows moving, and leadership focused on high-value priorities.
You’ll work closely with leadership, operations teams, clients, and compliance stakeholders to ensure every task, record, and workflow is completed accurately and on time.
If you’re highly organized, naturally detail-oriented, and take ownership of your work from start to finish, this role is built for you.
What You’ll Own
Executive & Administrative Coordination
Manage executive calendars, meetings, and scheduling across multiple stakeholders.
Coordinate communication between leadership, clients, vendors, and internal teams.
Prepare meeting agendas, notes, and follow-up action items.
Anticipate leadership needs and proactively manage priorities.
Ensure deadlines, tasks, and follow-ups are completed without delays.
Documentation & Compliance Support
Maintain organized, audit-ready documentation across operational systems.
Support compliance-sensitive workflows within ITAD operations.
Ensure records remain:
Accurate
Complete
Properly documented
Securely stored
Maintain documentation consistency across Google Workspace, Slack, CRM platforms (Salesforce or similar), and operational tracking systems.
Assist with audit preparation and compliance documentation.
Operational Tracking & Quality Control
Track:
Client onboarding progress
Internal operational tasks
Documentation updates
Workflow milestones
Review records to identify inconsistencies across:
Dates
Names
Scheduling
Documentation
Data entry
Validate information before execution to minimize operational and compliance risks.
Proactively identify process gaps and recommend improvements.
Systems & Records Management
Maintain clean, organized operational systems and records.
Ensure documentation remains:
Searchable
Accessible
Consistent
Audit-ready
Improve filing structures and operational workflows to support long-term efficiency.
Requirements
Must-Have Qualifications
Experience
3+ years of experience in:
Executive Assistant
Administrative Assistant
Virtual Assistant
Operations Support
Executive Operations
Core Skills
Strong experience with:
Google Workspace
Slack
CRM platforms (Salesforce or similar)
Excellent written and verbal English communication skills.
Exceptional attention to detail and organizational skills.
Ability to work independently with minimal supervision.
Strong problem-solving abilities and operational judgment.
High level of professionalism, discretion, and confidentiality.
Nice to Have
Experience in:
ITAD (IT Asset Disposition)
Compliance-heavy industries
Operations-focused organizations
Experience supporting:
Founders
Executives
Leadership teams
Familiarity with:
Audit preparation
Compliance workflows
Client onboarding
Operational tracking systems
What Makes You a Strong Fit
Highly detail-oriented with exceptional organizational skills.
Naturally notices inconsistencies and resolves them proactively.
Structured, process-driven, and execution-focused.
Excellent communicator with strong follow-through.
Comfortable managing multiple priorities in a fast-paced environment.
Maintains professionalism under pressure.
Takes ownership and consistently delivers high-quality work.
What a Typical Day Looks Like
Coordinate executive schedules and operational workflows.
Maintain audit-ready documentation and…