Executive Assistant – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Central Time Business Hours
About the Role
At Pavago, one of our clients is hiring an Executive Assistant to provide high-level support to the CEO of a well-established commercial furniture manufacturer’s representative group serving six U.S. states.
This is more than a traditional administrative role.
You’ll serve as the CEO’s trusted partner—managing executive priorities, coordinating communication, overseeing calendars, supporting proposals, maintaining CRM data, and improving day-to-day business operations.
You’ll also play a key role in keeping projects organized, preparing business documents, managing sales-related administrative tasks, and identifying opportunities to improve efficiency through technology and AI.
If you’re highly organized, proactive, detail-oriented, and enjoy helping executives operate at their best, this role is a strong fit.
What You’ll Own
Executive Support & Calendar Management
Manage the CEO’s inbox and prioritize communications.
Draft professional emails and correspondence on behalf of leadership.
Coordinate calendars, meetings, appointments, and scheduling priorities.
Protect executive focus time by proactively managing competing priorities.
Prepare meeting agendas, materials, and follow-up action items.
Coordinate internal and external meetings across multiple stakeholders.
Proposal & Sales Support
Review incoming project opportunities and notifications.
Prepare ancillary product proposals using internal quoting software (training provided).
Ensure proposals are accurate, complete, and submitted on time.
Support proposal documentation and sales follow-up activities.
Assist with sales administration and client-facing documentation.
CRM Management & Reporting
Maintain accurate CRM records and account information.
Update opportunities, activities, communications, and deal stages.
Track customer interactions and project progress.
Generate CRM reports and sales pipeline updates.
Ensure data accuracy and consistency across all records.
Administrative & Operational Support
Prepare presentations, reports, spreadsheets, and business documents.
Coordinate follow-ups and ensure action items are completed on schedule.
Organize company documentation and maintain structured filing systems.
Support daily business operations and special projects.
Assist leadership with administrative and operational priorities.
Process Improvement
Identify opportunities to improve administrative workflows.
Recommend and implement process improvements that increase efficiency.
Leverage AI tools such as ChatGPT, Copilot, or similar platforms to streamline repetitive work.
Help improve operational systems and internal processes as the business grows.
What Success Looks Like
Executive schedules remain organized and optimized.
Emails and communications are managed efficiently.
Proposals are completed accurately and submitted on time.
CRM records stay clean, current, and reliable.
Administrative workflows become more efficient through continuous improvement.
Leadership spends more time on strategic priorities and less time on administrative tasks.
What Makes You a Strong Fit
You are highly organized and detail-oriented.
You anticipate needs before they become problems.
You enjoy creating structure and improving processes.
You communicate professionally with internal and external stakeholders.
You take ownership and work independently with minimal supervision.
You enjoy helping executives operate more efficiently.
Required Experience & Skills
Experience
Previous experience as an:
Executive Assistant
Administrative Assistant
Operations Coordinator
Project Coordinator
Similar executive support role
Fluent written and spoken English.
Experience using CRM platforms such as:
HubSpot
Salesforce
Zoho
Similar CRM systems
Strong Microsoft Office skills, including:
Outlook
Excel
Word
PowerPoint
Experience managing executive calendars and scheduling.
Comfortable…