Real Estate Deal Analyst & Coordinator – Acquisitions & Transaction Management | Remote
Position Type: Part-Time to Full-Time, Remote
Schedule: 30+ Hours/Week | U.S. Business Hours
Industry: Real Estate Investing
About the Role
At Pavago, one of our clients is hiring a Real Estate Deal Analyst & Coordinator to help analyze investment opportunities and keep a growing real estate deal pipeline organized and moving efficiently from initial lead through closing.
This role combines real estate deal analysis, transaction coordination, pipeline management, CRM administration, and operational support . You’ll review property and transaction data while ensuring active deals stay on schedule, stakeholders remain aligned, and critical follow-ups are completed.
You’ll work closely with buyers, sellers, real estate agents, title companies, internal stakeholders, and external partners throughout the transaction lifecycle.
If you understand how real estate transactions work, enjoy working with numbers and deal data, and are exceptionally organized, this role is a strong fit.
What You’ll Own
Real Estate Deal Analysis
Review property information, transaction details, and potential investment opportunities
Analyze financial and operational data to support acquisition decisions
Review deal structures and identify important considerations or potential risks
Prepare clear deal summaries and recommendations for leadership
Maintain accurate supporting information for investment opportunities
Organize deal information so leadership can efficiently evaluate opportunities
Flag missing information or potential concerns requiring additional review
Deal Pipeline Management
Track active opportunities from initial lead through closing
Maintain clear visibility into:
Deal status
Next steps
Deadlines
Follow-ups
Closing milestones
Ensure critical tasks and deadlines are completed on time
Proactively follow up on outstanding action items
Identify potential bottlenecks or risks before they delay transactions
Keep stakeholders informed of deal progress and outstanding requirements
Maintain accurate ownership and next steps across active opportunities
Transaction Coordination
Coordinate communication between:
Buyers
Sellers
Real estate agents
Title companies
Internal stakeholders
External partners
Schedule calls, meetings, and transaction-related follow-ups
Ensure all parties have the information needed to keep transactions progressing
Follow up proactively on outstanding documents, decisions, and next steps
Track transaction milestones through closing
Escalate delays or issues that could affect transaction timelines
CRM & Deal Documentation
Maintain accurate CRM records, notes, activities, and deal statuses
Keep property and transaction information organized and accessible
Maintain current next steps and follow-up dates
Prepare reports and supporting deal documentation
Ensure CRM records accurately reflect each deal’s current status
Maintain clean documentation throughout the transaction lifecycle
Reduce missed follow-ups through disciplined CRM management
Reporting & Operational Visibility
Give leadership clear visibility into the active deal pipeline
Prepare deal status updates and pipeline reports
Highlight:
Upcoming deadlines
At-risk transactions
Outstanding follow-ups
Potential bottlenecks
Track progress across multiple active opportunities
Help leadership quickly understand where each deal stands and what requires attention
Process Improvement
Identify inefficiencies within deal and transaction workflows
Recommend practical improvements to increase productivity
Improve tracking, communication, and documentation processes
Help create more scalable workflows as transaction volume grows
Support initiatives designed to increase overall deal velocity
Reduce preventable delays and coordination gaps
Requirements
Experience in:
Real estate operations
Acquisitions
Transaction coordination
Deal management
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