Executive Marketing & Operations Coordinator
Remote, LATAM | U.S. Hours – PST
Position Type: Full-Time, Remote
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica
Working Hours: U.S. Business Hours – PST Required
About the Role
At Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows.
This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.
You’ll work closely with leadership to keep:
Marketing initiatives moving
Social media content organized and published
GoHighLevel workflows running
Leads and follow-ups tracked
Executive priorities coordinated
Internal systems and documentation organized
If you enjoy combining executive support, marketing coordination, CRM management, and operations , this role is a strong fit.
What You’ll Own
Executive & Operational Support
Manage calendars, scheduling, and day-to-day executive coordination
Track projects, deadlines, tasks, and follow-ups
Maintain organized operational trackers and documentation
Manage inbox organization and prioritize important communication
Coordinate across teams and stakeholders to keep projects moving
Ensure important tasks and follow-ups do not fall through the cracks
Social Media & Marketing Execution
Create, schedule, and publish content across:
LinkedIn
Facebook
Instagram
Online communities
You’ll also:
Manage comments, DMs, and community interactions
Monitor engagement and audience activity
Track basic social media performance metrics
Maintain consistent content schedules
Support marketing campaigns, launches, and promotional initiatives
GoHighLevel CRM & Email Marketing
Build and manage workflows inside GoHighLevel
Set up and maintain:
Email campaigns
Follow-up sequences
Outreach workflows
Lead nurturing automations
Maintain clean and accurate CRM records
Update pipeline stages and lead information
Track follow-ups and ensure leads receive timely communication
Troubleshoot basic CRM and workflow issues
Content & Creative Support
Edit short-form video content for social and marketing channels
Create branded graphics and marketing assets
Work with tools such as:
Canva
Veed
OpusClips
Similar content-editing platforms
Ensure content remains consistent with brand messaging and visual standards
Organize digital assets and content libraries
Program & Community Coordination
Organize digital program and participant materials
Support participant onboarding and communication
Track member or participant progress
Maintain organized program records
Respond to routine participant questions and coordinate follow-ups
Keep resources accurate, accessible, and up to date
Research & Lead Generation Support
Research Ideal Client Profiles (ICPs)
Build prospect and lead lists
Organize research into structured spreadsheets and CRM records
Support lead-generation and outreach initiatives
Maintain accurate prospect information and campaign tracking
Website & Platform Support
Assist with minor website and landing-page updates
Support advertising campaign setup
Help coordinate platform and account-related tasks
Troubleshoot basic system issues and escalate technical problems when necessary
Required Experience & Skills
Previous experience in:
Executive Assistance
Marketing Coordination
Operations Support
Digital Support
Similar execution-focused roles
Hands-on experience with GoHighLevel CRM
Strong written and verbal English communication skills
Proficiency with:
Google Docs
Google Sheets
Google Drive
Google Calendar
Experience managing LinkedIn, Facebook, and Instagram
Experience using Canva
Familiarity with video-editing tools such as Veed, OpusClips, or similar platforms
Strong organizational and multitasking skills
Excellent attention to detail and follow-through
Ability to work independently in a…