Virtual Assistant (VA) – Remote
Executive Support | Administrative Support | CRM Management | Operations Coordination
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
At Pavago, one of our clients is hiring a Virtual Assistant (VA) to provide dependable administrative and operational support across multiple business functions.
This is a high-ownership role where you’ll manage schedules, coordinate communication, maintain CRM systems, organize documentation, and support day-to-day operations. You’ll help ensure priorities stay organized, deadlines are met, and nothing falls through the cracks.
If you’re proactive, detail-oriented, tech-savvy, and enjoy supporting growing businesses behind the scenes, this is an excellent opportunity to build a long-term remote career.
What You’ll Own
Administrative Support
Manage calendars and schedule meetings using Google Calendar and Microsoft Outlook.
Draft professional emails, memos, and business documents.
Prepare meeting agendas, notes, and follow-up action items.
Keep schedules organized and ensure priorities remain on track.
Data & Document Management
Maintain accurate records in spreadsheets, CRM systems, and project management tools.
Organize digital files using:
Google Drive
Dropbox
Microsoft SharePoint
Prepare reports, summaries, and documentation for leadership and clients.
Research & Task Execution
Conduct online research on competitors, vendors, market trends, and business topics.
Compile findings into organized summaries and presentations.
Support special projects and ad hoc operational requests.
Execute tasks independently with minimal supervision.
Customer & Vendor Support
Respond to basic client inquiries or route requests appropriately.
Communicate with vendors and follow up on outstanding items.
Coordinate communication between stakeholders.
Help maintain professional client and vendor relationships.
Operations & Project Support
Assist with invoicing and expense tracking.
Support light bookkeeping activities when required.
Maintain project trackers using:
Asana
Trello
Notion
Monday.com
Keep operational systems organized and up to date.
Requirements
Must-Have Qualifications
Experience
1–2 years of experience in:
Virtual Assistant roles
Administrative Support
Executive Support
Remote Operations
Core Skills
Strong proficiency with:
Google Workspace
Microsoft Office
Excellent written and verbal English communication skills.
Strong organizational and time-management skills.
Ability to work independently in a remote environment.
Reliable internet connection and professional remote workspace.
Nice-to-Have
Experience using CRM platforms such as:
HubSpot
Salesforce
Zoho CRM
Familiarity with:
QuickBooks
Xero
Experience supporting:
Startups
Entrepreneurs
Remote teams
Experience managing multiple executives or clients simultaneously.
Tools & Technologies
Google Workspace
Microsoft Office
Google Calendar
Microsoft Outlook
HubSpot
Salesforce
Zoho CRM
Asana
Trello
Notion
Monday.com
QuickBooks
Xero
What Makes You a Strong Fit
Highly organized with exceptional attention to detail.
Strong written and verbal communicator.
Quick learner who adapts easily to new tools.
Reliable, proactive, and self-managed.
Comfortable managing multiple priorities simultaneously.
Strong follow-through and ownership mindset.
Passionate about keeping operations organized and efficient.
What a Typical Day Looks Like
Review calendars, inboxes, and daily priorities.
Schedule meetings and respond to emails.
Update CRM records and operational documents.
Prepare reports, summaries, and presentations.
Conduct research for ongoing projects.
Follow up with vendors, clients, and internal stakeholders.
Update project management tools and organize outstanding tasks.
In short: You keep operations running smoothly by staying organized, communicating proactively, and ensuring nothing falls through the cracks.
Key Metrics for Success (KPIs)
Task accuracy and on-time completion
Calendar…