Job Title: Staffing & Workforce Management Executive / Junior Workforce Management Associate
Department: Human Resources / Staffing / Workforce Planning / Operations
Experience: 0–1 Year (Freshers Can Apply)
Employment Type: Full-Time
Job Location: Bangalore, Karnataka
Qualification: BBA / B.Com / BA / B.Sc. / BCA / MBA / PGDM / Any Graduate
Job Summary
We are looking for an enthusiastic, organized, and detail-oriented Staffing & Workforce Management Executive (Fresher) to join our Human Resources and Operations team in Bangalore.
The selected candidate will assist in workforce planning, staffing coordination, employee scheduling, recruitment support, attendance monitoring, resource allocation, and workforce reporting.
The ideal candidate should possess strong communication skills, analytical abilities, proficiency in MS Excel, good organizational skills, and an interest in workforce management, staffing operations, and human resource planning.
Key Responsibilities
1. Staffing & Recruitment Coordination
Assist in identifying staffing requirements across departments and business units.
Coordinate with recruitment teams to support hiring and workforce requirements.
Maintain staffing trackers and candidate databases.
Support candidate sourcing, screening, and interview scheduling when required.
Coordinate with hiring managers regarding open positions and staffing needs.
Track recruitment progress and workforce availability.
Assist in temporary, contractual, and permanent staffing activities.
2. Workforce Planning & Resource Allocation
Support workforce planning based on operational requirements.
Assist in allocating employees to departments, projects, or shifts.
Monitor employee availability and workforce utilization.
Maintain records of workforce capacity and staffing requirements.
Coordinate with team leaders to identify workforce shortages or excess capacity.
Support workforce optimization and resource planning initiatives.
3. Employee Scheduling & Shift Management
Assist in preparing and maintaining employee shift schedules.
Coordinate with operations teams regarding shift requirements.
Track employee availability, weekly offs, and shift changes.
Support roster planning to ensure adequate workforce coverage.
Assist in managing shift swaps and schedule adjustments.
Maintain accurate scheduling records and communicate updates to employees.
4. Attendance & Leave Management
Monitor employee attendance, absenteeism, and leave records.
Maintain daily attendance and workforce availability reports.
Track planned and unplanned leave.
Coordinate with HR teams regarding attendance discrepancies.
Assist in identifying absenteeism trends and staffing gaps.
Support accurate attendance data submission for payroll processing.
5. Workforce Monitoring & Performance Reporting
Prepare daily, weekly, and monthly workforce reports.
Track employee headcount, attendance, utilization, and staffing levels.
Assist in monitoring workforce productivity and operational efficiency.
Analyze basic workforce trends using Excel.
Support the preparation of workforce dashboards and management reports.
Highlight staffing shortages and scheduling issues to supervisors.
6. Employee Deployment & Operations Coordination
Coordinate employee deployment based on business requirements.
Support joining, onboarding, and workforce allocation activities.
Maintain employee deployment and assignment records.
Communicate staffing updates to relevant departments.
Assist in coordinating workforce movements between teams or projects.
Ensure timely communication regarding workforce requirements.
7. Workforce Data Management & Documentation
Maintain employee records, staffing reports, and workforce databases.
Update workforce management systems and HRMS platforms.
Ensure accuracy and confidentiality of employee information.
Maintain documentation related to staffing, scheduling, and resource allocation.
Support internal audits and workforce data verification.
Follow company policies…