About Us
Petra Funds Group is a single source provider for the fund administration and fund infrastructure needs of Private Equity and Debt Funds. At Petra, we enable fund managers to focus on the tasks that add the most value to their businesses and leave the rest to us.
Petra is made up of highly experienced professionals across the US and Europe. In a business where accuracy and timeliness are paramount, having a deep bench who have spent years working inside of asset managers is what truly differentiates us.
Our foundation is built on trust, experience, and uncompromising accuracy. Our people are experts. We work collaboratively. We are relentless in our process and put attention to detail first.
The Role:
This role sits directly with one of Petra's clients, an established alternative investment manager with a long-standing real estate investment platform. The firm takes a fundamental, value-oriented approach to investing and operates across real estate debt and equity strategies, including complex joint ventures, closed-end and open-end funds, and opportunistic investments.
The Investor Services Analyst will support the operational and analytical functions behind the firm's investor relationships, with a particular focus on investor capital activity, shadow accounting, reporting, and data integrity. This role works closely with Investor Relations, Fund Accounting, Compliance, Legal, Tax, and Technology and is well suited for someone who enjoys working with numbers, managing high volumes of activity, and finding better ways to improve processes through technology and automation.
Responsibilities:
Investor Capital Activity & Shadow Accounting
Shadow third-party fund administrators to ensure investor data and capital activity are recorded accurately and on time across the investment platform.
Process subscriptions, redemptions, transfers, exchanges, distributions, and capital calls within the firm's investor relationship management system.
Review subscription, redemption, and transfer documentation for completeness and investor eligibility across applicable funds and share classes.
Partner with Fund Accounting to reconcile investor services and accounting data and research discrepancies.
Track subscription and capital call funding and prepare related reporting for internal stakeholders.
Review investor statements, including management fees, incentive fees, and profit and loss activity, and coordinate approval and timely release.
Partner across Investor Services, Fund Accounting, and other internal teams to facilitate capital calls, distributions, and other fund activity.
Develop a detailed understanding of open-end, closed-end, and real estate fund structures and their operational requirements.
Reporting & Analysis
Prepare analysis of investor capital activity across multiple investment strategies and fund structures.
Analyze time-sensitive requests from senior management related to historical and anticipated capital activity.
Prepare custom and ad hoc reporting for senior management, Legal, Compliance, and other internal stakeholders, including ERISA levels, investor domicile, and Blue Sky reporting.
Prepare monthly and ad hoc reporting for external investment platforms, including fee rebates and capital call and distribution reporting.
Use Salesforce to analyze investor data and help standardize and improve reporting across the platform.
Partner with Technology to enhance reporting capabilities and improve the recording and management of investor transactions.
Process Improvement & Cross-Functional Support
Identify opportunities to automate and streamline Investor Services processes through AI tools, Excel automation, technology enhancements, and administrator-side improvements.
Support cross-functional initiatives with Tax, Compliance, Fund Accounting, and other teams on investor operations matters.
Provide Investor Services support during periods of increased activity, including fund launches, fund closes, and…