Job Description Summary
Department - County Free Library Job Description
Job Type: Classified
Job Classificaiton: 5754 - Administrative Specialist I
Salary Grade: 6
Pay Range
Hiring Range: $21.76 - $25.56 Per Hour
Pay Range: $21.76 - $29.36 Per Hour
Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
Pay Range is the entire compensation range for the position.
Join the Pima County Public Library Facilities Team.
Pima County Public Library is seeking an organized, detail-oriented, and customer-focused Administrative Specialist I to support daily facilities operations across our 27 library locations. This position is responsible for reviewing, prioritizing, and processing maintenance and service requests, submitting work orders through designated online systems, and coordinating with County departments and service providers to ensure timely follow-up. Responsibilities include monitoring and tracking open work orders, maintaining accurate records, providing regular status updates, and serving as a primary facilities liaison for assigned library locations. This position also involves coordinating onsite visits, maintaining inventory records, and supporting other administrative functions. The ideal candidate will demonstrate strong communication, problem-solving, and organizational skills, with the ability to manage multiple requests, meet deadlines, and provide accurate and timely customer service in a fast-paced environment.
This position requires the ability to report to, and travel between, assigned library locations during the workday within a reasonable timeframe.
Essential Functions:
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;
Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;
Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;
Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;
Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;
Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;
Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;
Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;
Compiles and summarizes statistical and operational data, and prepares periodic and special reports;
Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities;
Conducts and…