Accounting Associate – Private Aviation
Location: Addison, Texas Work Arrangement: On-site Employment Type: Full-time Industry: Private Aviation / Aircraft Management / Charter
Position Overview
PlaneSmart Aviation is seeking a hands-on Accounting Manager / Senior Accountant to join our growing private aviation company in Addison, Texas.
This on-site role is responsible for day-to-day accounting operations, financial reporting, accounts payable and receivable, reconciliations, cash management, and month-end close. The ideal candidate is comfortable in a fast-paced aviation environment where accuracy, confidentiality, organization, and attention to detail are essential.
You will work closely with company leadership, operations, aircraft owners, vendors, and outside CPA and tax professionals to keep our financial records accurate, timely, and well maintained.
Key Responsibilities
General Accounting
Manage day-to-day general ledger accounting activities.
Maintain accurate financial records and supporting documentation.
Perform monthly bank, credit card, and balance sheet reconciliations.
Prepare journal entries, accruals, prepaids, and adjusting entries.
Lead day-to-day activities for the monthly, quarterly, and year-end financial close.
Prepare and review monthly Profit & Loss and Balance Sheet reports.
Analyze account balances and investigate unusual transactions or variances.
Maintain an organized, audit-ready accounting environment.
Accounts Payable & Accounts Receivable
Manage the full AP and AR cycle.
Review, code, and process vendor invoices.
Prepare vendor payments and monitor payment schedules.
Generate customer invoices and statements.
Monitor receivables aging and follow up on outstanding balances.
Reconcile customer and vendor accounts.
Build and maintain strong working relationships with vendors, customers, and service providers.
Payroll Support
Support payroll processing and reconcile payroll entries to the general ledger.
Aviation Accounting
Track aircraft-specific operating expenses and revenue.
Account for fuel, maintenance, hangar, insurance, crew, landing fees, FBO charges, international charges, subscriptions, and other aviation-related expenses.
Track expenses and revenue by aircraft, owner, trip, department, or operating entity as appropriate.
Reconcile charter and aircraft management activity to accounting records.
Maintain and reconcile aircraft maintenance reserves.
Support aircraft acquisition, disposition, and capital expenditure accounting as needed.
Track fixed assets and depreciation schedules for aircraft and related equipment.
Review aircraft operating costs and identify discrepancies or unusual activity.
Multi-Entity & Owner Accounting
Maintain separate accounting records for multiple related entities and operating accounts.
Record and reconcile intercompany transactions.
Support aircraft owner statements and reporting.
Assist with owner-level expense allocations and reconciliations.
Ensure transactions are properly classified among company, aircraft, and owner accounts.
Financial Reporting & Analysis
Produce monthly financial statements and management reports.
Prepare budget-to-actual and variance analysis.
Work alongside management and leadership to provide visibility into cash flow, operating expenses, aircraft profitability, and overall financial performance.
Develop reporting that helps leadership understand the economics of individual aircraft and aviation operations.
Assist with annual budgets, forecasts, and cash flow planning.
Tax, Audit & Compliance Support
Work closely with the company's outside CPA, tax advisors, and attorneys as needed.
Provide schedules and supporting documentation for tax filings.
Assist with annual tax preparation and financial reviews.
Maintain documentation required for audits, financial reviews, and FAA reviews.
Ensure accounting procedures are consistent with U.S. GAAP and company policies.
Process Improvement
Identify opportunities to improve accounting…