Description
Project Coordinator
Syracuse, IN | On-Site | Full-Time
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Keep the projects, systems, and records behind our safety programs running smoothly.
POLYWOOD builds outdoor furniture designed to last a lifetime. For more than 35 years we have made it from recycled HDPE lumber, built to outlast weather, kids, and trends. We are a vertically integrated American manufacturer with facilities in Syracuse, Indiana and Roxboro, North Carolina.
We are looking for a Project Coordinator to support our Environmental, Health & Safety (EHS) team across both locations. You will coordinate project timelines, help administer the HSI Safety Management Suite and Paylocity Learning, check data and reports for accuracy, and keep documents and training records organized.
This role is a great fit for someone who loves organizing details, follows through on every commitment, and notices when something does not look right. Safety experience is a plus, but it is not required.
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About Us
POLYWOOD makes high-quality outdoor furniture in the USA, with manufacturing in Syracuse, Indiana and Roxboro, North Carolina. Our products are made to be enjoyed for decades, and we hold our team and our work to that same standard.
Our EHS team owns the company’s safety programs. This role keeps the projects, systems, data, and records behind those programs on track, so the team can focus on keeping our people safe.
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The Work You’ll Love Doing
You will be the person who keeps EHS work organized and moving. You will report to the Director of EH&S and partner closely with EHS colleagues, IT, Data, HR, and leaders at both sites.
As you grow in the role, your responsibilities may expand to coordinating selected EHS programs, training, or compliance activities, based on business needs and your strengths.
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Where You Will Make an Impact
Coordinate timelines for EHS projects and rollouts across our locations, and keep trackers current with tasks, owners, target dates, status, and next steps
Schedule check-ins, share reminders, capture decisions, and follow up so everyone knows what is due and what comes next
Flag early when a deadline may slip or a decision is needed, and help find a practical next step
Help administer the HSI Safety Management Suite and Paylocity Learning, including forms, inspection and LPA templates, course assignments, notifications, and reports
Update digital forms with content from EHS colleagues, test changes, gather user feedback, write simple instructions, and answer routine system questions
Partner with our IT and Data teams to explain reporting needs and confirm dashboards give users the right information (no programming required)
Review records and reports for missing, duplicate, or inconsistent information, and follow up to get it corrected
Build routine reports in Google Sheets and test dashboards against source records
Keep procedures, job aids, and other documents current, organized, and routed to the right people for review
Maintain training assignments and completion records in Paylocity Learning, and send reminders when training is due
Keep calendars and records for recurring inspections, service visits, and renewals
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What You Bring
2+ years of experience coordinating projects or multi-step work across several people or departments, including tracking tasks, owners, and deadlines
Experience supporting or administering business software, such as setting up forms, user assignments, notifications, or reports
Hands-on skill with Google Sheets or Excel, including lookup formulas, IF statements, pivot tables, and building reports
Care with records and a habit of double-checking that the numbers are right
Clear communication and comfort working with people in many different roles
Comfort learning new software quickly
Ability to work on…